ALREADY RECEIVED ORDERS

Departments that have agency contracts and make purchases against those contracts may do so without a PO up front. The purchase is made and the invoice is sent to the department.

· Department

- Order supplies or service

- Receive Invoice from Vendor

- Enter REQ into system, stating ALREADY RECEIVED, Invoice #, description of item, in the Description box

- Hold invoice until PO is cut

- Write PO number on invoice

- Send to Accounts Payable

· Purchasing

- When REQ is entered in system, create PO

· Accounts Receivable

- Pay invoice