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Contact Information:
Office of the Registrar
Medical College of Georgia
1120 15th Street, AA 171
Augusta GA 30912-7315
Office #: (706) 721-2201
Office Fax#: (706) 721-0186
Office Hours 8-5 M-F
Units of Credit
The unit of credit is the semester hour. A semester hour equals 50 minutes of class work per week for one semester, or its equivalent in other forms of instruction. Credit given for particular courses is as stated in the course listings of this catalog, or as defined at the time of registration by the various schools.
The university offers courses numbered 1000 to 2990 to students in the lower division of undergraduate schools and courses numbered 3000 to 4999 to students in the upper division of undergraduate schools. Graduate courses are numbered from 6000 to 9999. Certain courses are offered to undergraduate, graduate and professional students jointly. Such courses are numbered appropriately for each class and degree program.
Courses in the Schools of Medicine and Dentistry are numbered from 5000 to 5990. Developmental and remedial courses, which do not carry academic credit for graduation purposes, have course numbers of 0999 and below.
The classification under which a student registers at the beginning of each academic semester will continue throughout the academic semester.
Undergraduate students are classified as follows:
| Classifications Hours Earned | |
|
Freshman |
less than 30 |
| Sophomore | at least 30 |
| Junior | at least 60 |
| Senior | at least 90 |
The Medical College of Georgia is on the 4.0 grade point average system. The following grades are approved for use in the Medical College of Georgia and are included in the determination of the grade point average:
| Grade | Description | Grade Points | ||
| A | excellent | 4.0 | ||
| B | good | 3.0 | ||
| C | satisfactory | 2.0 | ||
| D | passing* | 1.0 | ||
| F | failure | 0.0 | ||
| WF | withdrew, failing | 0.0 | ||
The following symbols are approved for use in the cases indicated, but will not be included in the determination of the grade point average.
|
I - |
This symbol indicates that a
student was doing satisfactory work but, for non-academic reasons beyond
his/her control, was unable to meet the full requirements of the course.
The requirements for removal of an I are left to the respective
schools; however, if a school does not designate a shorter time period,
an I not satisfactorily removed after two semesters in residence
will be changed to the grade of F by the registrar.
If a student is assigned an I, the course director must notify the student in writing of the requirements for removal of the I and of the deadline for removal of the I. A copy of the notice must be submitted to the Office of the Registrar at the time the I is submitted. An e-mail notification to the student, with a copy of the e-mail sent electronically to the Office of the Registrar (registrar@mail.mcg.edu), meets the requirements of this policy. |
|
W- |
This symbol indicates that a student was permitted to withdraw without penalty. Any student who withdraws on or before midterm will receive a W. Withdrawals without penalty will not be permitted after the mid-point of the total grading period (including final examinations) except in cases of hardship as determined by the appropriate academic dean. |
| S - | This symbol indicates that credit has been given for completion of degree requirements other than academic course work. The use of this symbol is approved only for dissertation and thesis hours, student teaching, clinical practicum, internship and proficiency requirements in graduate programs. Exceptions to the use of this symbol for academic course work must be submitted to the Chancellor for approval. |
| U - | This symbol indicates unsatisfactory performance in an attempt to complete degree requirements other than academic course work. The use of this symbol approved only for dissertation and thesis hours, student teaching, clinical practicum, internship and proficiency requirements in graduate programs. Exceptions to the use of this symbol for academic course work must be submitted to the Chancellor for approval. |
| V - | This symbol indicates that a student was given permission to audit this course. After the last day of late registration, students may not transfer from audit to credit status or vice versa. |
| K - | This symbol indicates that a student was given credit for the course via a credit by examination program approved by the respective school's faculty. (CLEP, AP, Proficiency, etc). |
| CP- | At MCG, this symbol designates a course that extends beyond the semester. A grade is not given until the course is completed. This symbol cannot be substituted for an I (Incomplete). |
Registration for Make-Up of Incomplete Grades
If a student receives an Incomplete (grade of I) in a course, the student is expected to complete the requirements for the course and earn a final grade in a timely manner. The completion of assignments for the removal of an Incomplete should routinely take place during the academic term immediately following the term when the student received the Incomplete.
1) No individual may engage in clinical or laboratory activities for the purposes of completing the requirements of a course in which he or she has an Incomplete unless the individual is registered as a student at the Medical College of Georgia.
a) Students who are progressing through the normal curriculum in their program of study and are registered for the normal course load expected of students in their program may complete work for the removal of an Incomplete without registering for an additional course.
b) Students who wish to remove an Incomplete by completing the required assignments during a term that they would not normally be taking classes must be registered as a student if the required assignments include clinical or laboratory activities.
2) Registration as a student requires enrollment in a course and payment of appropriate tuition and fees.
3) If a student has an Incomplete in a course, the student may not be re-registered in that course for the purpose of meeting the requirement to be registered while making up the Incomplete; to do so would result in the student being awarded credit twice for the same course.
4) Students who must return to school after their expected graduation date in order to complete assignments for the removal of an Incomplete in a course must be registered as a student if the assignments include any clinical or laboratory activities.
5) Individuals may make up an Incomplete without being registered as a student if the activities required for the course in question do not involve clinical or laboratory activities.
6) Each degree program shall establish a Satisfactory/Unsatisfactory graded independent study course for a minimum of one credit hour that will be used to meet the requirements of this policy.
Any grade recorded by the registrar will be changed in accordance with MCG and Regents' grading policies upon receipt from the instructor of a completed Grade Change Report form. Forms are available from the registrar.
By registering for a course for which credit has already been received, a student forfeits credit toward graduation in the previous course. The final grade for graduation purposes will be the grade in the repeated course; however, all hours attempted and grades earned will appear on the transcript and be used in computing the grade point average.
Registration for courses must be completed on the dates slated in the academic calendar.
Registration procedures are the responsibility of the registrar. Notification of these procedures and any changes in the academic calendars will be sent to students at the appropriate time.
Continuing Enrollment During Breaks in the Academic Calendar
All students are considered to be enrolled and in good standing from the time they register for a semester: (1) until they register for the next semester; or (2) through the last day for late registration for the next semester as shown on the official academic calendar, whichever occurs first.
Additions to a student's course schedule will not be allowed after the deadline for adding courses set forth in the academic calendar of the institution offering the course.
A course may be dropped without penalty up to the midterm date set forth in the academic calendar. Following this deadline, a student dropping a course will receive a WF (Withdrew Failing), except in cases of hardship as determined by the appropriate academic dean. WF grades will be treated as F grades for grade point calculations.
Courses may only be added or dropped by following procedures established by the registrar.
1. Students failing to register by the last date of regular registration for their school or program, to include payment of fees, shall be permitted to register during the time designated for late registration. However, a late fee of $25 shall be assessed for any student registering late.
2. In keeping with Board of Regents policy, registration fees are due and payable at the time of registration. The student cannot be enrolled until all registration and other fees are paid in full.
3. No student shall be permitted to register after the last date of late registration, except in cases of unusual circumstances as judged by the dean of the school concerned or by the president of the Medical College of Georgia. In such cases, the student shall be required to pay the late registration fee in addition to the regular registration fees.
While reasonable efforts shall be made to inform students of registration dates and any changes in the dates published in the catalog, it is the student's responsibility to keep apprised of such changes.
Regularly enrolled MCG students may register for courses as auditors. No academic credit shall be awarded to students enrolled on this basis. After the last day for registration, no changes from an audit basis to credit or from credit to audit will be permitted. Students auditing courses will be required to pay the regular fees for enrollment. (See the "Fees" section of this catalog.) Courses taken as audits do not count toward financial aid eligibility.
Regular, punctual attendance is expected of students in all classes and is counted from the first class meeting each term. Students who incur an excessive number of absences are subject to academic penalty.
Specific attendance requirements may be established by individual schools/programs.
Professional Liability Insurance
Students in the health professions are required to participate in various clinical learning experiences as a prerequisite to successful completion of programs of study. Many of the clinical facilities where these learning experiences take place will only accept students who are covered by professional liability insurance. Students may contact the office of the dean of the MCG school in which they expect to enroll for information on the availability and cost of such coverage.
The university recognizes honesty and
integrity as being necessary to its academic function. The following
regulations protect the equity and validity of the university's grades
and degrees, and help students develop standards and attitudes
appropriate to academic life.
Schools handle disciplinary actions according to their individual honor codes. Copies of the honor codes may be obtained from: School of Allied Health -- No honor code different than the institutional policy. School of Dentistry -- Associate Dean for Student Admissions and Alumni, School of Dentistry, room 1106, (706) 721-2813. Student Conduct Code. (30 page PDF file) School of Graduate Studies -- No honor code different than the institutional policy. School of Medicine -- Associate Dean for Student Affairs, CB1803. School of Medicine Honor System. School of Nursing
-- No honor code different than the institutional policy. |
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