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Medical College of Georgia
Graduate Medical Education Policies and Procedures
Office of Primary Responsibility: Graduate Medical Education
No. HS 2.0

Educational Leave Policy

1.0 Purpose
To provide guidelines regarding educational leave of House Officers in Training at the Medical College of Georgia.

2.0 Procedure
The following procedures will be followed to grant House Officers leave from campus for educational purposes.

2.1 Residency education requires the experience of clinical work, formal instruction, reading, and discussion with other physicians and researchers in order to master the body of knowledge relevant to each specialty and to facilitate the life‑long learning involved in continuing as competent physician and specialist.

2.2 Generally, the junior House Officers' primary duties will be in the hospital and clinics.  However, as House Officers progress their Programs, increasing opportunities may be provided for them to interact with clinicians, educators and researchers at Institutions outside MCG.

2.3 Educational leave is not a right, but a privilege which may be granted contingent upon the House Officers' standing in their Program and the ability to benefit from the extramural educational opportunity. Approval for educational leave for a House Officer rests with the individual Department Chairperson, who should weigh the clinical, educational and research needs of their department and of the individuals, including House Officers, in their Departments.

2.4 First year House Officers should not expect educational leave, but there may be special circumstances, such as presentation of their own work at a scientific meeting, when PGY‑1s may be allowed educational leave by the Department Chairperson.

2.5 Second year and more senior House Officers may be allowed educational leave not to exceed one week each academic year, subject to confirmation by their Program Director or Service Chief that their  progress in Training is sufficiently satisfactory to permit the absence(s) and with the approval of their Department Chairperson.  Additional leave time may be granted under exceptional circumstances if prior approval by the Department Chairperson is obtained. Total leave time at the VA cannot exceed 30 days and must be pre approved before taking leave.

Effective Date: 7/05 Revision/Review Date: 12/05  10/07

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October 24, 2007