1.

Fuel / Service Sites Locations

MCG vehicles are only authorized to utilize Wright Express sites for the purchase of fuel and emergency services.  Guides and directories listing "Authorized  Wright Express Service Locations" maybe obtained at the Automotive Service Desk in the HT Building. 

Fuel Purchase Transactions

The majority of the MCG Fleet is gasoline powered, authorized only to purchase 87 octane, regular unleaded gasoline.  After fueling the vehicle, enter the station and locate the Wright Express transaction recorder.  Pass the vehicle's service card through the card reader, enter the required information (odometer reading, PIN) and wait for the the store clerk to acknowledge your transaction.  If the gallons purchased is correct, the transaction is complete.  No receipts will be given, each transaction is tracked by Wright Express.

Associated Problems and Corrective Actions:

• If you should purchase the wrong grade of gasoline, you will have to pay for that purchase.  In order to receive a refund the employee must provide the following information:
   
  1. Ask the station clerk for a dated receipt.
  2. On the receipt, include the vehicle number and the odometer.
  3. Turn in the receipt to the Automotive Service Desk, for refund processing, form 8:00 AM to 4:30 PM, Monday through Friday.

• If the Wright Express Service Card is damaged or inoperative, notify the station clerk and request assistance to complete the transaction.  Notify the Automotive Service Desk at (706) 721-4667 of the incident and request instructions for obtaining a replacement.
    

2.

Driver's Responsibilities

In case of an motor vehicle accident, the employees must report all damages incurred to the MCG owned vehicle, at the first available opportunity, to each of the following:

• Local law enforcement (off campus)
• MCG Police at (706) 721-2911(on campus)
• Their supervisor
• Automotive Service Desk at (706) 721-4667, from 8:00 AM to 4:30 PM, EST, Monday through Friday, except holidays (EST).

This action is required no matter how minor the damage may seem to be.  The operator of the MCG vehicle involved in the accident will be asked to provide the following information for the accident report:

• A valid driver's license.
• MCG vehicle identification data.
• MCG vehicle owner information.
• Automotive insurance information.

Except for the driver's license information, all other information can be obtained from an "Accident Info-Pack" located in the vehicle's glove box.

Towing Instructions

If the extent of the damage renders the MCG vehicle not drivable the vehicle must be towed to Vehicle Services at the HT Building, or to a storage site until the vehicle can be towed to Vehicle Services.

• On Campus / Local Metro Area:  Notify the Automotive Service Desk at (706) 721-4667, of the incident and request assistance, from 8:00 AM to 4:30 PM, EST, Monday through Friday.  After hours, weekends or holidays contact the MCG Police Dispatcher at (706) 721-2914 for assistance.
   
• Off Campus / Out-of-Town:  Utilize the Wright Express site guide or directory for an authorized towing service.  Present the Wright Express Service Card to tow-truck operator.   If no towing service is listed in the guide for the area, you will have to obtain a local towing service and have the vehicle towed to a storage site, preferably to Vehicle Services at the HT building.  Instruct the towing service to bill the Medical College of Georgia's Vehicle Services, and that payment will be made when their invoice is received.

• If you incur out-of-pocket expenses due to an accident turn in all receipts to Vehicle Services for reimbursement.

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3.

After hours, weekends or holidays...

...contact the MCG Police Dispatcher at (706) 721-2914, who will contact the Vehicle Services Shop Foreman or a designated representative for instructions.
 

4.

After hours, weekends or holidays...

...contact the MCG Police Dispatcher at (706) 721-2914, who will contact the Vehicle Services Shop Foreman or a designated representative for instructions.
 

5.

Click on the links below to view the policy and print the form.

• MCG Vehicle Operators Policy 1.6.23
• Driver's Certification Form

6.

7.

Go to Wright Express's website at "Accepting Locations".

8.

It is the responsibility of department / vehicle operator assigned the MCG Vehicle to ensure it is cleaned and maintained in an orderly manner.  

For more information about our Wash Bay facility contact the Automotive Service Desk, at (706) 721-4667, 8:00 AM to 4:30 PM, Monday through Friday, except holidays (EST).