Medical College of Georgia Administrative Policies and Procedures
Office of Primary Responsibility: Facilities Planning Office
No. 2.3.01

Space Requests

Purpose:
To provide a procedure for obtaining additional space that will allow consistent request and approval procedures, feedback to requestor concerning status and action, and coordination with other projects.

Policy:
A request involving space not currently assigned to the requesting School/Division requires review by the Space Utilization Committee and approval by the President.

NOTE: If a request involves only intradivisional space currently assigned to a School/Division, approval by the appropriate Dean/Division Director is sufficient. Notification of intradivisional changes should be sent to Office of Facilities Planning.

Procedures may be established within the various Schools/Divisions to expedite the use of these general policies.

Assistance in preparing requests may be obtained through the Office of Facilities Planning.

Procedure

Responsibility: Requestor

1. Prepare MCG Space Management Request.
2. Transmit, together with any explanatory attachments, to the Dean/Division Director for request approval prior to transmitting to Office of Facilities Planning.

   NOTE: Sufficient time should be allowed for review by the School/Division, the Office of Facilities Planning and by the Space Utilization Committee.

Responsibility: Dean/Division Director

3. Indicate approval of the request for space and send the request to the Office of Facilities Planning for further processing.

Responsibility: Office of Facilities Planning

4. Present the Space Request to the Space Utilization Committee for review and recommendations.
5. Obtain necessary approval signatures.
6. Transmit to the President the request with the Space Utilization Committee recommendations.
7. Notify the requestor of action taken by the Committee and President

Date: 13 August 1972 | Rev. No: 82-1 | Rev. Date: 1 July 1981 | No. 2.3.01