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Medical College of Georgia Administrative Policies
and Procedures
Office of Primary Responsibility: Human Resources Division
No. 1.4.20
Required Documentation of Licensure, Certification
and/or Education of Classified Employees
Purpose:
To define the procedures related to non-academic job classifications
requiring license, registration, certification , or formal educational
degree.
Policy:
All individuals appointed to non-academic job classifications requiring
license, registration, certification or formal educational degree must
furnish proof of achievement of this requirement to the Employment Section
of the Human Resources Division prior to their employment by the
institution. Subsequent proof of current license or registration in job
classifications where this is required must be furnished to the Records
Section of the Human Resources Division by the Employee's department as
soon as the license registration is renewed.
Procedure
Responsibility: Employee/Employment Office
Any employee being hired for or promoted to a job classification requiring
specified formal education (e.g. AD or BS degrees) and/or current license
or certification must present proof of achievement(s) to the Employment
Section before the effective date of employment or promotion. Copies of
the original document(s) can be made by the Employment Office for the
employee's permanent employment record, if applicable.
Responsibility: Employee/Employee's Home
Department; Record Section of Human Resources Division
Employees in job classifications requiring renewal of license,
registration or certification should produce the appropriate license,
renewal notice or registration to their Department as soon as it is
received. A copy of the document(s) should be made and forwarded to the
Records Section of the Human Resources Division for retention in the
employee's permanent personnel record. No personnel action based upon
attainment of a required licensure, certification and/or degree can be
processed without documentation that these requirements have been met.
Date: 1 November 1977 | Rev. No: 83-1 | Rev. Date:
1 July 1981 | No. 1.4.20 |