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Medical College of Georgia Administrative Policies
and Procedures
Office of Primary Responsibility: Human Resources Division
No. 1.4.18 B
Postdoctoral Fellows
1.0 Purpose
To provide policy guidelines for the appointment of Postdoctoral Fellows.
2.0 Policy
Postdoctoral fellows may be hired as regular or limited term employees in
non-classified positions. The Department Chair, Dean and/or
Administrative Manager will be responsible for determining qualifications,
identifying the funding required for positions, advertising vacancies,
selecting individuals to fill vacancies, and submitting appropriate
employment-related documentation, i.e. Personnel Action Request, to Human
Resources. The official letter offering employment must be in the format
established by the International & Postdoctoral Services Office and can
only be signed by the Department Chair and the Principle Investigator on
whose grant the Postdoctoral fellow will be working. The Human Resources
Division will be responsible for providing support for advertising and
recruitment, payroll processing, maintaining personnel files, and
administering applicable fringe benefits when available.
Fringe Benefits – As regular employees, Postdoctoral fellows with a
work commitment of half-time or greater are eligible for certain
institutional fringe benefits, provided there are no limitations on the
funding sources supporting the fellows.
NOTE: Postdoctoral fellows
who are working pursuant to funding from an individual award or an NIH
or other funding agency training grant may not be eligible for payment
as an employee. Payment may be processed as a stipend through Accounts
Payable. The Department Chair, Dean and/or Administrative Manager must
determine the appropriate status of such an individual before any work
is performed and must coordinate with Accounts Payable in advance to
determine requirements for payment.
3.0 Definition
Postdoctoral Fellows
Postdoctoral fellows must possess an earned doctorate (e.g., Ph.D. or
equivalent) and be assigned to a research role under faculty direction
that can be viewed as preparation for a full-time academic and/or research
career. Salaries of personnel in this category should also be consistent
with the National Institutes of Health guidelines.
NOTE: In keeping with the
National Institutes of Health recommendation of classification of
Postdoctoral fellows, all newly appointed fellows who are within the
first three – four years of completion of doctoral degree should be
hired with the non-classified designation of Postdoctoral fellows.
After five years in a Postdoctoral fellow position, it is expected that
the Postdoctoral fellow will transfer to either a faculty position or
classified position if employment at the same institution is to be
continued.
4.0 Procedure
Guide to Recruiting and Employing Postdoctoral Fellows.
Date: 1 May
2004 | Rev. No: | Rev. Date: | No. 1.4.18
B |