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Table of Contents
New Policies
Updated Policies
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Medical College of
Georgia Administrative Policies and Procedures
Office of Primary Responsibility: Controller's Division
No. 1.2.19
Exempt Pre-Payroll List
Purpose
To set forth the procedures for the monthly review and verification of
exempt personnel employed and salary to be paid to each employee for the
specified time period.
Policy
The subject report must be reviewed and verified by the appropriate Dean, Director, or
Departmental Manager. This review must include accuracy of both salary to be paid and
employees assigned to the department.
Procedure
Responsibility: Controller's Division Payroll Accounting
- Receive Exempt Pre-Payroll Lists (PR 180) from Computer Services.
- Note return date on list and forward to appropriate Dean, Director, or Departmental
Manager.
Responsibility: Dean, Director, or Departmental Manager
- Receive Exempt Pre-Payroll List for the current period.
- Verify, to departmental records, that all active exempt employees are listed.
NOTE:
New employees hired after PAR deadline (see Payroll Schedule) will not be listed. Payment
for current period days worked will be added to the next period's check.
- Verify, to departmental personnel records, that no terminated employees are listed.
NOTE:
If an employee who terminated in a prior period is listed, a termination PAR has not been
processed. Note termination date on Pre-Payroll List and forward termination PAR to Human
Resources Division.
- Verify, to departmental personnel records, that current period payments to employees are
correct. Note any discrepancies on list and attach required documentation.
- Sign verification on Pre-Payroll List and return to Controller's Division, Payroll
Accounting Section by date specified on the List.
Responsibility: Controller's Division Payroll Accounting
- Receive verified Exempt Pre-Payroll Lists from departments.
- Verify that all lists have been returned and signed.
- Prepare payroll input resulting from departmental changes to the lists.
- Submit all input to Computer Services for payroll processing.
Date: 15 April 1981 | Rev. No: 82-1 | Rev. Date: 1 July 1981 |
No. 1.2.19
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