Greenblatt Library Services and Programs

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User Aids

Eligibility for Services

Services are available to Medical College of Georgia faculty, staff, and students located at Medical College of Georgia distance education sites or Medical College of Georgia students enrolled in courses meeting the Board of Regents definition for a distance education course: “In the University System of Georgia, a distance education course is defined as one in which more than 50 percent of instruction is delivered through one or more forms of distance technology and in which the instructor of the course and the students are separated by time and/or geographic location.”

Contact the Library
Peter Shipman
Outreach Librarian
Robert B. Greenblatt, M.D. Library
Phone: (706) 721-9903
FAX: (706) 721-2018
email: pshipman@mail.mcg.edu

The Outreach Librarian can help with accessing electronic resources, database searching, establishing library privileges, and research needs.

If the Outreach Librarian is unavailable, contact the Library Information Center 706-721-3441 during Greenblatt Library operating hours.

Some services may not be available after 5:00 p.m. or weekends. The Greenblatt Library adjusts operating hours during holiday periods.

Ask A Reference Question – submit brief, health-related questions by email to a MCG librarian; this service is monitored Monday - Friday. Direct complex or more urgent questions to the Outreach Librarian or the Library Information Center.

MCG ID and the Library (Patron) Barcode

A current, valid MCG ID entitles distance education students, faculty and staff to Library resources. If you lack a MCG ID, contact your faculty advisor or the Outreach Librarian 706-721-9903.

The library barcode on the ID serves as your personal identification number for library services and access to library resources. The student barcode is imbedded on the front of the MCG ID; distance education students without a MCG ID should contact their advisor or the Outreach Librarian. Distance education faculty and employees should contact the Outreach Librarian to register with the Library and to receive a library barcode to affix to the back of their MCG ID. The library barcode may also be referred to as the “patron barcode” when logging on to your “My Account” in the GIL@MCG online catalog or the GIL Universal (online) Catalog.

Access Library Resources from Off-Campus

To access MCG Subscribed Resources from off-campus, all library patrons need a username and password to be authenticated by a proxy server.

To access MCG Subscribed Resources from off-campus:

   1. go to the Library Electronic Resources page - http://www.mcg.edu/library/eresources

   2. click “MCG Subscribed Resources” link.

   3. select an electronic resource or database (each resource listed in a blue box).

   4. proxy server authorization opens in a separate browser window; enter proxy server username and password.

   5. on authorization, the proxy server will allow access to the selected resource or database.

Proxy server instructions may also be found at  http://www.mcg.edu/library/useraids/ezproxy.html 

MCG Tutorial to “Obtain and Use the GALILEO / Proxy Server Password” is found at: http://www.digitalmedia.mcg.edu/library/tutorials/pshipman/galileoproxyserverpasswordJan2005.htm  (Internet Explorer browser recommended).

or contact the Outreach Librarian 706-721-9903 for further assistance.

To access GALILEO databases from off-campus:

1.      go to the Library Electronic Resources page – http://www.mcg.edu/library/eresources 

2.      click “GALILEO” link.

3.      at GALILEO home page, go to bottom right quadrant and click on link “Log in as another user.”

4.      at GALILEO Password Access page, enter the MCG GALILEO password in the box marked “Log in with GALILEO password” and click the Go! button.

How to Obtain the Proxy Server / GALILEO password

The proxy server password and the GALILEO password are the same. The password changes four times per year: May 15, June 4, August 15, and December 20. The proxy server password is required to access Library databases such as Ovid MEDLINE, Ovid CINAHL, Ovid PsycINFO, Ovid SPORTDiscus, Ovid Evidence-Based Medicine databases, Science Direct, InfoPOEMs, Harrison’s Online, MD Consult, ePublications, Wiley InterScience, and the Web of Knowledge. The GALILEO password is required to access GALILEO databases such as Academic Search Premier, Health Source: Nursing/Academic, Health Source: Consumer, EBSCO CINAHL, EBSCO pre-CINAHL, and ERIC.

To obtain the current proxy server/GALILEO password, contact the Outreach Librarian 706-721-9903 or the Library Information Center 706-721-3441 and identify yourself with your Library Barcode. The password can also be retrieved from your GIL@MCG “My Account”:

1.      Go to GIL@MCG https://gil.mcg.edu

2.      Click on “Get GALILEO password” link.

3.      Verify Home Institution as “Medical College of Georgia.”

4.      Enter “Patron” (Library) barcode and last name, both in lowercase.

5.      Click Logon button.

6.      Once in your “My Account,” click “Request” link at top menu bar.

PDA tutorial to access the proxy server are found at: http://www.mcg.edu/library/useraids/video.html

MCG Tutorial to “Obtain and Use the GALILEO / Proxy Server Password” is found at: http://www.digitalmedia.mcg.edu/library/tutorials/pshipman/galileoproxyserverpasswordJan2005.htm  (Internet Explorer browser recommended).

Library Electronic Resources: MEDLINE and CINAHL

MEDLINE database indexes clinical medicine journal articles from 1966 to the present.

MEDLINE In-Process & Other Non-Indexed Citations – database of publisher supplied journal information sent to MEDLINE waiting for indexing and inclusion into MEDLINE; usually new journal articles before indexing is applied.

pre-1966 MEDLINE or OLDMEDLINE database indexes the clinical medicine journal articles from 1950-1965.

CINAHL database indexes nursing and allied health journal articles, book chapters, dissertations, etc. from 1982 to the present.

Pre-CINAHL database indexes nursing and allied health literature before indexing is applied.

Several vendors provide interfaces to search MEDLINE, MEDLINE In-Process, pre-1966 MEDLINE, and CINAHL.

How to search Ovid MEDLINE and Ovid CINAHL

In general, search each concept separately and allow Ovid to help you select Subject Headings for the most efficient searching:

1.      Decide what to search for (topic or clinical question).

2.      Decide which database to search in Ovid: MEDLINE, CINAHL, EBM, PsycINFO, HAPI, or SPORTDiscus.

3.      Search each term separately from Main Search page:

a.       enter term(s), Perform Search;

b.      Mapping Display – select Subject Headings, “explode” subject, Continue;

c.       Subheading Display – Continue (all);

d.      completed search is displayed and numbered at Main Search Page.

            4. Combine searches to narrow or broaden the search.

5. Use “Limits” to further narrow the search, including EBM filters “Clinical Queries.”

6. Save, print, and email search results using the Ovid Results Manager found at the bottom of each search results page.

Library Electronic Resources

The cornerstone of medical journal literature is found in MEDLINE and CINAHL. The Library licenses other resources as well:

Tutorials for searching Library resources

The Library maintains a website for tutorials in a variety of formats designed to aid in searching Library resources http://www.mcg.edu/library/useraids/Index.html.

Other tutorials:

PubMed  http://www.ncbi.nlm.nih.gov/entrez/query.fcgi?holding=mcglib - from the left-column “Entrez PubMed” column, click “Tutorial.”

EBSCO CINAHL (University of Florida) http://www.library.health.ufl.edu/help/CINAHL/ - (apply the same search techniques to search EBSCO MEDLINE)

University System of Georgia Online Library Learning Center http://www.usg.edu/galileo/skills/index/phtml (use for GALILEO resources)

Mediated Searching

If a user chooses not to search library resources, a librarian may search the medical literature for a fee. Contact the Outreach Librarian or the Library Information Center for more details or view the Mediated Search Request form.

Search Strategy for Full-Text Journal Articles

Try this method to obtain full-text journal articles:

1. when searching indexes such as MEDLINE or CINAHL, download full-text articles from search results when found in a database.
2. search “ePublications” which is a finding aid to most of the Library’s electronic journal collection. (see “Search ePublications for journal articles”)
3. search the Library’s GIL@MCG catalog and have the Library send scanned copies of journal articles from the Library’s print collection (fee - $0.10 per page) using the “ILL Requesting Form” for McGILL service (MCG document delivery). (see “Search GIL@MCG for journal articles”).
4. fill out an “ILL Requesting Form” to have the Greenblatt Library obtain an article from another library (fee - $5.00 per article) through “McGILL service.”
5. search the GIL Universal Catalog to locate journal holdings from nearby University System of Georgia libraries for personal on-site visit and self-service photocopying.

Search ePublications for journal articles

ePublications is the searching tool to find most of the Library’s electronic collection and usually will require access through the proxy server or GALILEO to access the links to the full-text content. There are several access points in ePublications to find the journal name:

-         Index tab – to search by provider

-         Titles tab – to browse list of publications in alphabetical order

-         Subjects tab – to view list of publications by topic

-         Search tab – to search any words in the title of the journal

-         Find box on “Titles” page – in upper right quadrant of page (enter title word(s) and click Search; clicking the “advanced search” link near the find box is same as clicking Search tab.

The blue-underlined hypertext links to the source of the full-text; the description after the link lists the date range of full-text content. In the JAMA example above, there is a proxy server source (Journals@Ovid), a GALILEO source (ProQuest Research Library Complete), a free source (Free Medical Journals), and a password-protected site (HighWire Press that requires contact with the Library Information Center [LInC] to obtain a username and password).

MCG Tutorial (Internet Explorer) for finding full-text documents in ePublications: http://www.digitalmedia.mcg.edu/library/tutorials/pshipman/fulltextdocumentsjan2005.html  

Search GIL@MCG for journal articles https://gil.mcg.edu

Distance education students may search the Library’s online catalog, GIL@MCG, and request copies of journal articles from the Library’s print collection.

From the Library Electronic Resources page, click on the “GIL@MCG” link:

-         click on Exact Search tab

-         in “Search for” box: enter full or official abbreviation of the journal name

-         in “Search in” options: select “Journal Title”

-         click GO button.

All volumes and issues of print journals are listed in the GIL record. Once availability is confirmed:

-         fill out an “ILL Requesting Form” in McGILL, the Greenblatt Library’s document delivery service (fee for distance students: $0.10 per page for articles from the print collection, $5.00 per article if copy is obtained from another library’s collection).

-         Logon to your McGILL account; click “First Time Users” link to set up your personal McGILL account. When entering your personal information, choose “Distance Student” for Status field.

-         in “Notes” field of the McGILL request form, restate your distance education status and that the availability of the article in the print collection was confirmed in GIL@MCG (see “CAUTION” note below).

-         accept the electronic delivery option to receive the article more quickly

CAUTION: if availability is NOT confirmed, the request will be treated as a usual interlibrary loan transaction and you will be invoiced the $5.00 per request fee.

Tutorials for searching GIL (the same techniques may be applied to searching the “GIL Universal Catalog”:

GIL@MCG (MCG) http://www.mcg.edu/library/useraids/gil/index.htm

GIL (University System of Georgia) https://gil.mcg.edu/help/contents.htm 

How to borrow books with GIL Express

GIL Express allows eligible MCG library patrons (students, faculty, and staff) to borrow books from any participating University System of Georgia (USG) library collection without a fee for a 28-day loan.

Distance education students and faculty should use GIL Express service to borrow books. It is not possible at this time for distance education students to receive prompt interlibrary book borrowing through McGILL, the Greenblatt Library’s document delivery and interlibrary loan service.

“Walk-Up” GIL Express service: MCG patron visits a participating USG library and presents a picture ID to check-out material they select from the shelves.

“Online” GIL Express service: order book remotely through the GIL Universal Catalog (UC) (the combined library catalogs of the USG libraries participating in GIL Express) and have it delivered to the USG library of their choice.

 There is no fee for GIL Express and the loan period is four weeks. Two renewals are permitted if executed in your GIL@MCG “My Account” before the due date and if no holds, fines, or overdues appear on the borrowing account. Carefully monitor the due date and renewal option from your GIL “My Account.” Overdue material will freeze borrowing and unreturned material will accrue steep, non-refundable fines.

 The procedure for borrowing GIL Express titles:

1. Links to the GIL Universal Catalog are found in any GIL catalog on the “Exact” or “Keyword” search interface, or if any search returns zero results.
2. Search the GIL Universal Catalog
3. When a book is located for borrowing, click on the book’s title link to “select” the item from the search results.
4. Click the GIL Express Request button at the top menu bar.
5. Logon to your GIL My Account:

- select your Home institution (MCG) from the drop down menu

- enter your Patron (library) barcode from your MCG ID

            - enter your Last Name

- click the Logon for USG GIL Express button

6. At the screen with Please Choose the Type of Request, click OK to “GIL Express Request.”
7. At the screen with the GIL Express request form:

- re-enter your patron library barcode from your MCG ID on the Request form.

- if necessary, add a note in the Comment field.

-  select your choice of Pick-up Library from the drop down menu.

-  select your Pick Up At point if more than one choice if listed.

- click the Submit Request button.

8. To protect privacy, click Logoff My Account at the end of your session.
9. After use, the book may be returned to any participating USG library for return to the Holding Library (the library that owns the book).

Electronic Books

While many library patrons are aware most of the Library’s current journal subscriptions are available electronically, more book content is becoming available electronically:

Patient Handouts

GroupWise email

Username protocol for GroupWise email is not in a standardized format and users with common last names often face username differentiation issues.

Information Technology Support and Services maintains an “IT Help Desk” (Monday – Friday, 8:00 a.m. – 5:00 p.m.) and may be contacted at 706-721-4000 to assist with GroupWise questions.

WebCT

The Division of Visual Instruction and Design (VID) hosts WebCT support services for distance education students. For VID assistance: http://www.mcg.edu/vid/WebCTSupport.htm