Clinical/Patient Care
Geriatrics Database
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This is a Filemaker Pro database that is used by General Internal Medicine to track their geriatrics patients. This database contains patient information. The database is running on a Windows NT server that is supported and backed up by the NT group. The Campus Workstation Support supports the installation of the software client. The department handles database changes and problems.
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INCA - Information Network for Community Access
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The CSRA Partnership, a community partnership with an emphasis on health status, has the Information Network for Community Access (INCA) which is a website for public access to information about the initiative and entry into the Department of Family and Children Services indigent care system. The INCA also houses a public Resource Directory, which is being expanded to serve MCGHI’s rural clinics and to be used for referrals. Part of the INCA support is a web-enabled application developed for Richmond County Department of Family and Children Services that keeps track of patient’s application for indigent care, collects abundance of information about the patient and determines patient’s eligibility status for indigent care. We are being compensated for this by a Federal Community Access Project grant. We also do a small amount of support of the CSRA Partnership Web Site. We are compensated for the support by a Federal HRISA grant.
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Medicat
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This is a medical system software package that allows Student Health to be able to keep patient data files on the student patients that they see. This system also allows them to do the following: issue patient bills, submit insurance claims, track immunizations and track pharmacy inventory.
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Pediatric Dentistry
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This Lotus Notes application tracks pediatric dentistry patient information about visits and work performed.
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Enterprise
Enterprise Applications
AILALink
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Subscription reference database from American Immigration Lawyers Association. Utilized by Office of International & Postdoctoral Services.
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Archibus
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This is an application that is used by Facilities Planning. This database application imports the floor plan drawings that are created for campus facility buildings and convert them into data that can be queried on square footage, room locations, etc. The Campus Workstation Support supports installation of the software. The database is on a NT fileserver supported by the NT group. SMAP supports reporting.
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ARMS
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This is a database that the Department of Public Safety uses to track calls that come into Dispatch or that is reported to Public Safety. The database is stored on the MCG_PSD Novell fileserver. The Novell group supports the backup of the software. The vendor supports database problems and changes.
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Autocad
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This is a software package that Facilities Planning uses to create the campus floor plans for buildings. The Campus Workstation Support helps in the installation of the software and the communication to the various plotters and printers. The drawings are stored on the MCG_CAMPUS3 Novell fileserver, which is supported by the Novell group.
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BALANCEaap
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Affirmative Action compliance tracking as mandated by the U.S. Department of Labor's Office of Federal Contracts Compliance Programs (OFCCP).
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Banner
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Student Information System
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BusinessWorks
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Commercial accounting system used to manage the financial records of the MCG Research Institute. Also utilized as a billing system for the Office of Clinical Trials Compliance.
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Check Receipts DB
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Tracks receipt of funds from extramural sponsors for Sponsored Program Admin.
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Chemical Database
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This system is used by Environmental Health and Occupational Safety (EHOS) to track the chemicals used at MCG. The database is located on the MCG_CAMPUS2 Novell fileserver. The customers access the client via the Application Explorer. The Campus Workstation Support supports problems accessing the database through the client. The vendor supports any problems with or changes to the database. It is in the process of being considered for an upgrade.
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COOL
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COOL is Computer Output On-Line. This is a document imaging system that contains reports for both MCG and MCGHI. The customers, via the Application Explorer, access the application (if they log into an ITD supported Novell fileserver). The administrator adds and manages the reports and customer security to the database.
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Diebold Card System
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This is an enterprise debit card system provided by Auxiliary Services. Auxiliary Services supports the install of the software and works directly with the vendor on any problems.
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DocuPrint
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This is the web based software package that is used by Auxiliary Services to receive requests from campus departments for large print jobs that will be printed at the Copy Center. Campus Departments access this program via the web. Problems in accessing the web-based program are supported by the Campus Workstation Support. The backbone group supports any connectivity problems. The vendor supports problems with the database or Unix box. The Copy Center supports security access.
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FACTORS
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FACTORS is Case management software for Family Connection, a community partnership with an emphasis on social services, which has been supported by MCG from its inception. It is an Oracle-base system that allows capture of social services case management and has a module for clinical case menagement. Family Connection uses perinatal case managers from the campus and the community. We provide upgrades to the software and Oracle database and are compensated each year from their Federal Healthy Start Grant.
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Grants Effort Reporting [Web]
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This is a web-based enhancement to PS Financials used to collect actual effort on grant accounts, update distribution for individual PIs and for Federal reporting.
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ImageTrax
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File Library Management System for Sponsored Program Admin.
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InfoEd
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Sponsored Program Management System
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InfoSpan
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System to interface PCARD purchases from Bank of America to PS. The Campus Workstation Support installs the ECHS Viewer on customers’ workstations so they can review the PCARD purchases for their departments and make any necessary changes. These changes are emailed back to the server by using GroupWise and it updates the InfoSpan database. The Campus Workstation Support handles problems with the ECHS Viewer. The InfoSpan database is located on a Windows NT server that is supported by the NT group. The postmaster supports the communication between the InfoSpan server and GroupWise. Purchasing supports the database maintenance.
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Leave Entry
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This web-enabled system is used by campus departments to record hours of leave taken by employees (pink & blue sheets). When they are finished, the Payroll Dept. locks the users out of the system and uploads the information into PS to update leave accruals and balances. The system was developed and is maintained by the Applications Systems team.
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MP2
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This is the database that is used by Physical Plant for Equipment, Inventory, Tasks, and Work Orders. The Campus Workstation Support handles the installation of the client, which includes a local install of Oracle 8.
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New Employee On-line Orientation
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This is a web-enabled online safety orientation and annual safety update system for new and existing employees. This system is used to allow new employees to complete the orientation process prior to arriving on campus the first day of work. MCG employees use the annual safety update module of the system to guarantee that the institution adheres to all mandatory safety regulations. User access information is captured for reporting purposes.
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One45
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This is a web-based curriculum management and medical education administration software package.
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OnTrac for Training
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Applications Systems applies BOR releases to the system and provides maintenance for HRMS including new programming (deemed necessary outside of GeorgiaFirst delivered code), problem resolution / trouble-shooting, and new reports for modules under the HR / Payroll / Budget areas. Users typically code their own queries. Some reports are dropped to the COOL system.
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Palmetto Application Extender
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This is a document imaging system used in Human Resources. Documents such as PARs, leave sheets, and any other personnel documents are scanned into the system and tracked by HR personnel. Application Extender provides the ability for administration to retrieve the information online. The customers access Application Extender via the Application Explorer that is on the MCG_CAMPUS1 Novell fileserver. Security of the system is handled via the MCGNT domain, which is supported by the NT group. Human Resources notifies the NT Fileserver group concerning login id access and rights to the system. The Campus Workstation Support supports any issues with workstations that are unable to access Application Extender. The vendor is contacted for changes/maintenance to the system.
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Pegasys
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These are the card swipes to get access to the buildings. The server is on a Windows NT server that is supported by the vendor and Public Safety. The backbone group supports connectivity to our network. Public Safety handles security.
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PeopleSoft Financials
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Includes AM, AP, AR, GL, PO, Budget Prep, and customizations for grants accounting. The Budget Prep Module is part of the Financials system. Campus budget users used the PS Budget module for the first time in 2003. In 2002, the Budget Department used the system and entered all information provided by the users via the legacy system. This is a high-maintenance, high-support area during (original) budget processing each year.
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PeopleSoft HRMS/Payroll
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SMAP applies BOR releases to the system and provides maintenance for HRMS including new programming (deemed necessary outside of GeorgiaFirst delivered code), problem resolution/trouble-shooting, and new reports for modules under the HR/Payroll/Budget areas. Users typically code their own queries. Some reports are dropped to the COOL system.
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PeopleSoft LockShop
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V7.0 of PeopleSoft Financials Asset Management customized to handle the Lockshop. Tracks keys, cylinders, key assignments, location of cylinders, etc. There is an interface from HRMS to update employee information. There are no more than 10 users on the system and it is very low maintenance. Currently targeted for upgraded to V7.5 of PeopleSoft Financials.
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PowerFAIDS
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Legacy Student Financial Aid System - being replaced by Banner. System must be maintained for 10 years after Banner implementation for archival purpose.
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PowerPark
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This system is used by Public Safety Parking department to track the parking decals for campus employees. It also stores information concerning any parking violations that are created by their Public Safety officers. It is an Omnis database that is stored on the MCG_PSD Novell fileserver. Workstation Support installs the software client and the Server Administration team backs up the database files. Public Safety reports any problems with the database to the vendor.
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Pre-Award DB
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Manages contract routing information for Sponsored Program Admin.
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Procare
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This is a database that is used by MCG Childcare Center to track the following information: immunizations, allergies, special nutrition needs, billing and security. This database also allows the MCG Childcare Center to keep track of the state kindergarten requirements, and it allows them to be able to submit the necessary reports for accreditation.
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Project Management System
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This is a web-based system that allows for IT to be able to receive project requests from the customer and allows IT to be able to track IT projects. This web site updates an Oracle database that stores all of the information that is entered for the various forms such as the Scope Document, status reports, and issue logs.
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PUBS
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The academic schools and departments use the PUBS system to collect information pertaining to books, journal entries, book reviews, and audiovisuals published by MCG faculty and staff. Information is collected for each individual publication. Reports and statistics are generated using the information entered by the individual schools/departments. This information is used in the MCG Fact Book. The Office of Institutional Research owns this system.
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Quick Recovery
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Patient information system in SOD - to be replaced by Axium.
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Remedy
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This is an Oracle database that the Campus Workstation Support uses to track the work orders that are either reported by phone or by the web from the customer departments. Work orders from the customer are either assigned to a Campus Workstation Support technician or transferred to the appropriate section in IT. The database is located on an AIX server that is supported by the Server Adminstration. There is a web client and a thick client that can be used to access the database.
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Research Incentive DB
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Manages calculation and generation of principal investigator incentive checks for Sponsored Program Admin.
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SMART
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Legacy System for Sponsored Program Management - replaced by InfoEd. Maintained for archival purposes only.
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Spectrum
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Wellness Center's fitness center information system.
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Student Billing
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Allows interface with Student Legacy system to view on-line and print billing statements for each semester.
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Student Grades
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Allows professors to assign grades and for students to access grades from the Student Legacy system.
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Student Legacy System
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It includes grade processing, recruitment, admissions, classroom scheduling, and provides basic student processing. It is interfaced with other student-oriented programs and is used for BOR data warehouse reporting. This system is a combination of Mantis programs (SUPRA database) and MVS batch programs running on the mainframe. There is one dedicated programmer support for this system. We are programming the web-based Student Insurance system.
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Student Pictorial Directory
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System used to display student’s ID badge photos on the web. Both professors and students use it. Used to generate rosters for individual classes.
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Study Manager
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Study Manager is a web-based hosted clinical trial information system that is used to help maintain the specifics on Clinical Trial studies.
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Team Mate
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This is a database that is used by Internal Audits to keep track of all of the audits that they are working on at MCG which includes the storage of any electronic documents related to each audit. TeamMate is an audit tool that Internal Audits use daily to do their job. The database is stored on MCG_CAMPUS4 Novell Fileserver. The Novell group backs up the database. The Campus Workstation Support supports the installation of the software client.
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TimeWare / Time Clocks
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TimeWare is the Tempus time-tracking/timeclock system, which feeds into the HRMS/Payroll system. The data from the time clocks are imported into the TimeWare database daily by Payroll. Departments use the TimeWare client to input the time for non-exempt employees. The non-exempt employees use time clocks to clock in/out. Workstation Support provides for the installation and support of the time clocks and the installation of the TimeWare client on the customer workstations. The TimeWare database is located on a Unix box that is supported by the Server Administration team. MCGHI also uses this system.
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United Way System
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This Access-based system was coded in-house and is an access database set up with all the State Charitable Contributions Campaign objects. The main component in this database is the UW table. It is in the format that the United Way requested the electronic data. We have a form associated with that table. There are also multiple reports and queries. The table was used this past year to create an excel file for labels. We processed the labels in three sets: Regular Employees, Retirees, and all other employees who needed mailings sent to their home address (leased and prison employees). Labels and form letters concerning past contributions were given to the SCCC committee to be mailed along with contribution forms. When the forms were returned to MCG they were processed by the comptroller’s office (checks and cash deposited) and sent to Internal Audits who entered the details into the table. They forward it to the United Way office in Atlanta. Before the first payroll of the new calendar year, a file is provided to the programming staff so that the Charity deduction amount field in PS can be populated.
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VPMi
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Project Portfolio Management System
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Enterprise Customer Service
Campus Service Desk
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The campus Information Technology Service Desk is located in the Annex 1, on the second floor, and can be contacted by phone, 721-4000 from 8:00 a.m. until 5:00 p.m. Monday through Friday. Faculty and staff with Service Desk needs may also email requests to ITDSupport@mcg.edu. This account is monitored continuously throughout the day.
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Internet Access
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Through redundant connections to PeachNet, the University System of Georgia's educational network, the MCG community has access to the Internet and Internet2 resources.
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LAN Support
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A comprehensive local area network supports 100Mb connections to the desktop, a Gigabit backbone, and fully redundant connections to the Internet and Internet2.
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Messaging Services
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Email, calendaring, document management, address book and alpha paging.
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my.mcg.edu
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The MyMCG campus portal serves as the campus intranet for sharing information not appropriate for external audiences. Faculty, staff and students can customize their personal home pages by choosing from a menu of portal channels containing information relevant to their needs. MyMCG will be a building block to providing all of our business and educational departments a Web vehicle to deliver more service in a convenient and customizable format. Content management is overseen by the Office of University Advancement.
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Site Licensed Software
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The following software products are offered to MCG employees: Microsoft Office, Microsoft OS, Symantec Antivirus
and FrontPage.
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Student Service Desk
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A centralized campus location to provide students with in-person technical assistance. The Student Help Desk will educate students to become self-sufficient computer users while offering them expert computer troubleshooting and technical support. Currently under development, the location of the service will be in the Greenblatt Library and will open January 2006.
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Telecommunications
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IT provides the liaison service with the Georgia Technology Authority (GTA) who is the primary services provider for the campus and hospital. IT provides billing, account maintenance and pager management.
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VPN
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This is the software that allows employees and vendors to be able to access the MCG network from off-campus. The Campus Workstation Support and Security support the software client. Security and all Networking groups support the firewall. HI requests must be approved by HI CSO and Help Desk Manager.
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Workstation Support
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This is the service that is offered to the campus departments (including UGA College of Pharmacy & GCHC) in technical support for their workstations, printers and other supported peripherals. This service includes installation of workstations, printers and other supported peripherals along with troubleshooting problems with network/internet connectivity, hardware and supported software.
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Enterprise Infrastructure
Access Control Server
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Cisco Secure Access Control Server (ACS) provides a centralized identity networking solution and simplified user-management experience across all Cisco devices and security-management applications. Cisco Secure ACS helps ensure enforcement of assigned policies by allowing network administrators to control: 1) Who can log in to the network 2) Privileges each user has in the network 3) Security audit 4) Access and command controls that are enabled for each configuration administrator.
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Antivirus
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Virus protection for workstations and servers.
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BlackBerry Enterprise Server
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ITSS provides the operation of a BlackBerry Enterprise Server with connectivity to the enterprise GroupWise system. Support includes the setup and troubleshooting of the standard functionality of a
BlackBerry device in conjunction with MCGs enterprise email system. This mobile solution provides updated information via the cellular provider to a supported device consisting of the following: email, personal address book, and calendar.
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Cardinal Check Printing
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System used to process invoices from Cardinal (drugs) for GCHC. This is fed to PS Financials Accounts Payable for producing the checks daily. This allows GCHC to take advantage of a huge discount for same day payment of invoices.
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End User Training
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Training is provided to departmental content developers on web design and development.
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Firewall
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Open ports for specific services to specific sites.
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Identity Management
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Includes: Account maintenance, edirectory, windows domain system, enterprise apps, zero day provisioning, zero day termination
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Internet2 and Southern Light Rail
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These are research network connections facilitated through MCG's LAN. Internet2 is a live connection available to the research community today. The SLR connection is in the planning stages.
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OACS Database Server
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This server hosts surveys and other minor data collection websites using FrontPage and Access.
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Proxy
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The proxy server is a server that acts as a "go-between" between MCG and the Internet. It serves to improve performance by filling a request directly rather than forwarding the user to the Internet if the necessary information is available. Proxy server also serves to block unauthorized activity - outgoing or incoming.
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Student Financial Aid Check Requests
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This system is used to process student loans from external sources. This is fed to PeopleSoft Financials Accounts Payable for producing the checks.
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Research
APEX (Adiposity Prevention by Exercise)
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APEX is a National Institute of Health (NIH) research grant in 8-11 year old African-American females. The aim of the project is to determine how 10 months of structured after-school exercise impacts fitness and fatness as compared to a control group who does not stay after-school for the exercise
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GPI Questionnaire
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A web based system to allow GPI study subjects to fill out social services based questionnaires online for collection in an oracle database.
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Grant Administrator 2000
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This is a database that the Department of Physiology uses to track grants in their department. The database is located on the MCG_RE Novell fileserver. The Novell group backs up this database. The Campus Workstation Support supports the installation of the software client. The vendor supports database problems and changes.
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Labtracker
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This is a database that allows the Department of Pediatrics (Hematology/Oncology Section) and the Department of Medicine (Infectious Disease Section to track AIDS patients under the Ryan White Grant. This database stores lab results and other patient care information that allows them to be able to monitor the treatment of their AIDS patients. This is two separate DB instances.
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PPG3 (Program Project Grant 3)
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Project 3 is part of a larger program project grant funded by the NIH. It will look at how 10 months of structured after school activity effects blood pressure at rest and in response to a laboratory stressor compared to those subjects who do not participate in the after-school exercise sessions.
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