Help Index > E-mail & Messaging Help

GroupWise address books

When sending electronic information to a large group of contacts, GroupWise address books help users stay organized and save time.

Creating a new address book is very simple.  Just follow these directions:

1. In GroupWise, go to Address Book
2. File
3. New Book
4. Type name of new book (ex. Banner)
5. Right click on new book and select “New Group”
6. Right click on new group and select “Details”
7. Name the new group, then select “Add”
8. From the GroupWise address book, add new members to this group
9. After adding new members to the group, select “OK”

The new book has been created and is saved in GroupWise. Users may share this book with other GroupWise users by following these simple steps:

1. Right click on the new book and select “Sharing”
2. On the sharing tab, select “Shared With”
3. In the name field, type the name of the user(s) to share the book with and select “Add User”
4. Each user will be granted read access by default.  To grant rights for the user(s) to read, add, edit, or delete items in the address book, double click on that users name and select “All”
5. Select “OK”
6. Now type a message for the shared user(s) to see when asked to accept or decline the new book, then select “OK”

The new book will be delivered to the user(s) granted shared access rights and can accept or decline access to the new book.

Users may also save groups to address books through messages received in GroupWise.  Here’s how:

1. Reply to the message sent
2. Choose “Reply to all recipients”
3. Click on the address button in the reply message
4. Select “Save group”
5. Type a name for the group in the “Save as Group” text box
6. Select the address book for the group to be saved in

This group is now included in the desired address book for that user.