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Identity Protection Initiative
Accomplishment to Date
The visibility of this Identity Protection Initiative has substantially enhanced awareness about the importance of protecting personal information. Members of the MCG community have embraced the IPI slogan—It’s Up To You—and have made important changes to institutional and unit processes and practices.
Some of these changes are highly visible. For example …
· The Division of Human Resources has removed the Social Security number field from more than a dozen forms, including the document that was the catalyst for this entire initiative—the Monthly Record of Leave and Other Absences form.
· The Office of Decision Support has secured archived copies of the Faculty Activities Report, documents that contain the Social Security numbers of MCG faculty.
· MCG work rules have been amended to reflect that both intentional and unintentional violation of confidential information is subject to formal disciplinary action.
· The institution also has launched MCG Soft Serv, an electronic interface that allows employees to update personal information housed in Human Resources systems, which has eliminated the need for the paper-based Personal Action Form for select actions.
Other changes are subtler, such as administrative assistants locking file cabinets that store records containing sensitive information, some units requiring shredding of all documents before recycling, employees not sending their personal information over e-mail. Every week, we hear another story of how this initiative has positively altered our approach to handling the personal information of MCG faculty, staff, and students.
This phase of the Identity Protection Initiative involves the implementation of dozens of recommendations that were made in the first phase of this project—changes involving new policies, new practices, and new technology solutions. Check this page often for more reports on how the Identity Protection Initiative is creating a safer and more secure environment for the personal information of members of the MCG community.