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Medical College of Georgia |
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Office of Primary
Responsibility - Human Resources - Classification, Compensation, and Recruitment
1.0
Purpose: To present the procedures
for recruiting for a vacant regular non-faculty position. 2.0
Procedure: Posting Vacant Positions 2.1 Responsibility: Classification, Compensation, and Recruitment 2.1.1 Receives Employment Request form (ER). 2.1.2 ER is logged in Classification, Compensation, and Recruitment 2.1.3 HR Assistant reviews the ER to verify that the information provided is correct. The ER is routed to Budget for approval. The Position Classification Form (PCF) for the position is pulled and a posting description is composed. (If the most recent update to the PCF is greater than two years, the hiring department will need to update before recruitment can proceed.) The posting description is given to the HR Generalist to be reviewed. 2.1.4 HR Generalist contacts the department regarding the education, experience, certifications (if any), other requirements, posting dates, screening and testing requirements and approval of the draft posting. 2.1.5 HR Generalist forwards the approved posting to the HR Assistant. 2.1.6 HR Assistant creates a requisition in PeopleSoft with the posting information.
2.2 Responsibility: Applicant 2.2.1 Applicant applies for vacant position using the Online Application 2.2.2 Nightly, the online application system downloads applicant information. (application and resume)
2.3 Responsibility - Classification, Compensation and Recruitment 2.3.1 HR Generalist screens applicants to determine which meet the minumum qualifications as advertised. The screening list is provided to the HR Assistant for entry into PeopleSoft HRMS. 2.3.2 After the posting end date, HR Generalist forwards the applications of the individuals who meet the minimum qualifications to the hiring authority. If a position if posted "Until Filled", the applications are forwarded to the hiring authority on an agreed upon date. (For example, weekly, biweekly)
2.4 Responsibility – Department 2.4.1 Department reviews applications and evaluates based on the minimum qualifications advertised and the job description. 2.4.2 Department selects finalists for interview. 2.4.3 Department conducts interviews and selects a candidate. 2.4.4 The Department checks the job references. The guidelines are provided on the Classification, Compensation and Recruitment website. The department may also request HR to complete the references. This should be decided prior to the recruitment of the position. 2.4.5 Department notifies the HR Generailst of the candidate selected and completes the Interview and Selection Form, Individual Interview Evaluation Form and completed references to document the results of the search process and submits forms to the HR Generalist. (No offer should be extended until these forms have been submitted and reviewed by the recruiter.)
2.4.6 The HR Generalist reviews the candidate information and emails the hiring authority a salary calculation. The department may discuss a salary amount to be offered with the HR Generalist. The department must verify availability of additional funding if offer exceeds budgeted amount on Employment Request. 2.5 Responsibility – Classification, Compensation and Recruitment 2.5.1 HR Generalist receives completed forms. (Interview and Selection form and Individual Interview Evaluation form.) 2.5.2 HR Generalist extends offer 2.5.2.1 If accepted, HR Generalist prepares letter to confirm offer and acceptance. A time is scheduled for Online Orientation and Welcome to MCG class.. 2.5.2.2 If not accepted, HR Generalist works with department to determine is there is an alternate salary to be extended or another viable candidate. 2.5.3 Once accepted, HR Generalist notifies department, sends a copy of offer and acceptance letter and a Supervisor's Checklist form.
2.5.4 HR Generalist verifies all search related documentation has been submitted, makes appropriate entries in PeopleSoft, closes search/recruitment file, and provides search information to HR Processor. The search file is given to the HR Assistant to be filled. |
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