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Human Resources > Business Processes

THE MEDICAL COLLEGE OF GEORGIA
ADMINISTRATIVE PROCEDURES

Office of Primary Responsibility - Human Resources - Classification, Compensation, and Recruitment      
Subject: Scheduling Physicals & Drug Screenings

1.0   Purpose: To present the procedures for scheduling a physical and/or drug screening for a potential employee.  Additionally, to ensure that potential employees comply with the requirements for the position in which he/she is applying for, one being the necessity of a physical and drug screen.

2.0   Note: Physicals are conducted for those potential employees who will work in the hospital and those who operate machinery or an MCG vehicle. Drug screens are conducted on those potential employees who will have direct patient contact.

During the time of posting the position, the Generalist and the hiring manager will determine if a physical and/or drug screen would be required.

3.0   Procedure:  Potential Employee Physical and/or Drug Screen

3.1   Responsibility: Classification, Compensation, and Recruitment                

3.1.1       Contingently offers the position to the candidate and works out an appropriate time for him/her to take the physical and/or drug screen with Employee Health (EH).

3.1.2       Informs potential employee of the appropriate Identification (ID) to take to EH along with the directions.

3.1.3       HR Generalist uses the IDX system to schedule an appointment for the potential new employee with EH and logs the potential new employees start date on the Hiring Log.

                      3.1.3.1 HR Generalist or department completes the Employee Health Service Approval form
                        on the potential new employee and forwards to EH by 2:30 pm of the day prior to                         scheduled appointment.

3.2   Responsibility: Potential Employee

3.2.1         Appears for the appointment with EH.

3.2.2         Presents the appropriate ID to EH.

3.2.3         Takes physical examination and/or drug screen.

3.2.4         Receives first series of TB shots.

3.2.5         May take physical exam depending on the doctor's schedule.

3.3   Responsibility: EH

3.3.1         Schedules first or second appointment with doctor for physical completion and schedules an appointment within the next 3 days for TB reading or initial test.

3.4   Responsibility: Potential Employee

3.4.1         Goes to EH for appointment.

3.5   Responsibility: EH

3.5.1         Reads TB results.

3.5.2         Conducts physical examination if it has not been performed at this point (if applicable).

3.6   Responsibility: EH and Clinical Pathology

3.6.1       Results faxed to HR Assistant and are documented on the Hiring Log.  Information is filed in the search file and employees personnel file, if hired.

3.6.1.1.2      If successful, continues with the respective Employment Life Cycle.

3.6.1.1.3      If unsuccessful, no retest is allowed, and potential employee is notified by Generalist
                    of results.            

                                3.6.1.1.4     If successful, continues with the respective Employment Life Cycle.

                                          3.6.1.1.5     If inconclusive:

                                                    3.6.1.1.5.1    MRO contacts the potential employee to discuss results if questionable.

                                                    3.6.1.1.5.2    MRO notifies Assistant Director of Classification, Compensation and Recruitment,
                                                                         the Manager for Classification, Compensation and Recruitment, or the Associate
                                                                         Vice President for Human Resources that the results were unsuccessful or of any
                                                                         concerns.                                                                   

                                                    3.6.1.1.5.3    Employment informs potential employee that they have not successfully passed
                                                                         their drug screen.

                                                    3.6.1.1.5.4    Contacts the hiring department and informs them the potential employee that           
                                                                         he/she did not complete their prescreening process.

                                           3.6.1.1.6     If inconclusive and a retest is permitted:

                                                    3.6.1.1.6.1      Employment contacts potential employee to schedule a retest.

                                                    3.6.1.1.6.2      Go back to step 3.2.

3.7   Responsibility: Campus Department     

3.7.1       Considers the second best candidate or start the recruitment process from the beginning if the results are not successful.

Departments and Units  | Medical College of Georgia

Please email comments, suggestions or questions to:
HUMANRESOURCES_DIR_OFFICE@mcg.edu
July 18, 2006