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Medical College of Georgia |
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THE MEDICAL COLLEGE OF GEORGIA ADMINISTRATIVE PROCEDURES Office of Primary Responsibility - Human Resources - Compensation/Classification Subject: Processing Exempt Extra Pay Request
1.0 Purpose: To present the procedures for compensating exempt employees for work performed in their home department, which is not part of their regular responsibilities.
2.0 Note: Exempt pay occurs when an employee is performing duties within their home department that are outside of their normal job responsibilities.
3.0 Procedure: Processing Exempt Extra Pay Request 3.1 Responsibility: Department 3.1.1 Recognizes/identifies need for exempt extra pay. 3.1.2 Generates a memo identifying type of extra work, requested rate of pay and the beginning and ending dates of work. 3.2 Responsibilities: Classification/Compensation 3.2.1 Receives memo. 3.2.2 Date stamps the memo. 3.2.3 Logs memo in log book. 3.2.4 Attaches extra pay worksheet. 3.2.5 Analyst reviews request for compliance with policy, verifying title, current rate of pay and prepares a recommendation as appropriate. 3.2.6 Assistant types response memo. 3.2.7 Compensation Manager reviews memo for approval & signature. 3.2.8 Assistant makes two copies of memo: one sent to Payroll, original copy is sent to home department and second copy is filed with backup in Class/Comp. Logs out request. 3.2.9 Files request with backup in Classification/Compensation. 3.3 Responsibilities: Department 3.3.1 Completes an Exempt Extra Pay Time Recording Sheet each month. 3.3.2 Forwards sheet to Payroll, identifying additional number of assignments/days worked.
3.4 Responsibilities: Payroll Department 3.4.1 Calculates extra pay and completes an adjustment to be included in regular paycheck. Edited 08/2005 gs
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