|
Medical College of Georgia |
|
|
THE MEDICAL COLLEGE OF GEORGIA ADMINISTRATIVE PROCEDURES Office of Primary Responsibility - Human Resources - Compensation/Classification Subject: Position Management Process-Create a New Position/Reinstate an Inactive Position 1.0 Purpose: To classify a new position or reinstate an inactive position.
2.0 Procedure: Processing a New Position/Reinstating an Inactive Position 2.1 Responsibility: Department 2.1.1 Recognizes need for a new position or for reinstating a position. 2.1.2 Fills out Position Classification Form (PCF).
2.1.3 Obtains necessary departmental approvals. 2.1.4 Forwards PCF to Compensation. 2.2 Responsibility: Compensation/Classification 2.2.1 Receives PCF. 2.2.2 Logs the PCF and assigns it a sequential control action number. 2.2.3 PCF is assigned to an HR Generalist. 2.2.4 HR Generalist reviews paperwork and performs necessary research. 2.2.5 HR Generalist contacts the requesting department within first 3 days of receiving PCF to schedule a meeting time. HR Generalist completes the mini audit checklist questions with the department representative and reviews the organizational chart with the department. HR Generalist will conduct an initial assessment of whether or not the position includes any job duties that might make the position exempt using the FLSA checklist. 2.2.6 HR Generalist prepares a recommendation for job title and pay grade. 2.2.7 Recommendation is typed on PCF. 2.2.8 Compensation Manager signs/approves PCF. 2.2.9 Staff inputs appropriate position information into Position Management. 2.2.9.1 If new position, assigns a position number. 2.2.9.2 If a reactivation, then reactivates previous/old position number 2.2.10 Sends/faxes a copy of page 4 of PCF to requesting department and to the Budget Office. 2.2.11 Files PCF by department number. 2.3 Responsibility: Department 2.3.1 Completes Employment Request Form (ER). http://www.mcg.edu/hrforms/pdf/ER.pdf 2.3.2 Identifies specific funding source. 2.3.3 Obtains necessary departmental approvals and 2.3.3.1 If applicable, Office of Sponsored Program Administration must approve (within one business day). 2.3.3.1.1 If not approved, sends back to department (within one business day). 2.3.4 Forwards ER to Budget Office. 2.4 Responsibility: Budgets 2.4.1 Receives copy of PCF from Compensation and Classification. 2.4.2 Receives ER and matches information from PCF. 2.4.3 Approves funding for position (within one business day). 2.4.3.1 If not approved, then sends back to department or contacts department (within one business day) to resolve funding. 2.4.4 Enters account number for position in Dept/Budget table. 2.4.5 Forwards approved ER to Employment with a copy of PCF.
Revised 12/04/2007 gl |
|
Copyright 2005 Medical College of Georgia All rights reserved. |
Departments and
Units | Medical College of Georgia |