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Medical College of Georgia |
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THE MEDICAL COLLEGE OF GEORGIA ADMINISTRATIVE PROCEDURES Office of Primary Responsibility - Human Resources - Benefits Subject:
Dependent Care Flexible
Spending Account
1.0 Purpose: To present the procedures establishing and obtaining reimbursement from a dependent care flexible spending account by the Benefits and Payroll Offices.
2.0 Note: This account is established for MCG employees to set aside pre-tax money for paying daycare expenses for their dependents.
3.0 Procedure: Enrolling in a Dependent Care Flex Account 3.1 Responsibility: Employee 3.1.1 Obtains a Dependent Care Flex Account form. 3.1.2 Completes election form within first 31 days of employment or employee can change if there is a change in their family status or during open enrollment for the following year. 3.1.3 Turns form into Benefits Office. 3.2 Responsibility: Benefits Office 3.2.1 Reviews form for completeness. 3.2.1.1 Processes in PeopleSoft. 3.2.2 Executes query from PeopleSoft financials to monitor account payouts and contributions. 4.0 Procedure: Reimbursement from Dependent Care Flex Account 4.1 Responsibility: Employee 4.1.1 Brings documentation needed for reimbursement to Payroll Office. 4.2 Responsibility: Payroll Office 4.2.1 Reviews and approves reimbursement. 4.2.2 Processes reimbursement requests. 4.2.3 Reimburses employee in form of check.
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