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Medical College of Georgia |
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THE MEDICAL COLLEGE OF GEORGIA ADMINISTRATIVE PROCEDURES Office of Primary Responsibility - Human Resources - Benefits Subject: Benefits Billing
1.0 Purpose: To present the procedures for processing and sending bills for benefits.
2.0 Note: The only groups of employees who are eligible to be billed benefits are retirees, COBRA, and employees on LOA.
3.0 Procedure: Processing Benefits Bills 3.1 Responsibility: Benefits Office 3.1.1 Places benefits in after-tax status in PeopleSoft. 3.1.2 Notifies Financials of personal and benefits information at time of initial retirement, LOA begin date or COBRA for billing purposes. 3.2 Responsibility: Financials 3.2.1 Loads receivable information via flat file into PeopleSoft and enters any adjustments to the accounting system as necessary. 3.2.2 Generates bills for LOA and retirees monthly. 3.2.3 Mails bills out. 3.3 Responsibility: Benefits 3.3.1 Generates bills for COBRA. 3.3.2 Mails COBRA bills out. 3.4 Responsibility: Employee 3.4.1 Remits LOA and retiree payments to Cashier’s Office or remits COBRA premiums to Benefits Office. 3.5 Responsibility: Benefits Office 3.5.1 Posts COBRA payment into PeopleSoft. 3.5.2 Forwards payment to Cashier’s Office the same day received. 3.6 Responsibility: Cashier’s Office 3.6.1 Posts payments and deposits.
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