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Procedures Regarding the Outstanding Faculty Awards

as developed by
Subcommittee on Faculty Recognition
Faculty Affairs Committee

SUBCOMMITTEE ON FACULTY RECOGNITION
PROCEDURES FOR THE OUTSTANDING FACULTY AWARD

A. Selecting the Award Winners

1. Not later than 2 ½ months prior to the award ceremony, each school (and the library) should begin the selection procedure.
2. There are no set rules for selecting the school (or library) recipient, however, these guidelines are suggested:

1. the nominees should be faculty members to include those up through department chairs;
2. there should not be repeat winners, unless a second award is given primarily for accomplishments since the first award;
3. it is not mandatory that a school (or the Library) select a recipient each year, but this decision should only be made if the selection process does not reveal a suitable awardee.

3. The task force members representing the schools (and the Library) should have the selection procedures in their area(s) started. (They may only be a facilitator and not necessarily part of the actual selection procedure.)
4. Deans (and the Director of Libraries) should be contacted early and advised that it is time for selection procedures to begin. A letter from the Academic Council's Executive Committee Chairman is a good way to do this.
5. The award winners should be named not less than one month prior to the award ceremony date in order to allow adequate time for the award plaques to be engraved, award speeches written, etc.

B. The Award Presentation Speech

1. The chair of the task force which selected the school (or library) award winner should also make the award speech. If this is not possible, another faculty member can make this speech. (This helps to promote the fact that the recipient is being honored by fellow faculty members.)
2. The task force member should assist the person in preparation of the award and speech. Award speeches should follow these guidelines:

1. total time should not exceed four minutes.
2. mention only the most notable achievements, and not everything the award winner has done.
3. the recipient should not be named until the end of the presentation.
4. an advance copy of the speech should be sent to the Subcommittee Chair (one week in advance) for use in preparing publicity release.

C. The Award Plaque

1. The plaques are provided through the MCG Foundation and arranged for by the administrative assistant to the Academic Council.
2. Once the awardees are selected, their names and the verbatim inscription for the plaques should be submitted to the administrative assistant to the Academic Council.
3. The plaque inscription should follow this example:

THE FACULTY
OF THE
MEDICAL COLLEGE OF GEORGIA
HONORS
GEORGE ORWELL, Ph.D.
WITH THE
OUTSTANDING FACULTY AWARD
FOR THE
SCHOOL OF MEDICINE (Robert B. Greenblatt, M.D. Library)
20 - 20

4. It is recommended that the Task Force Chair make a periodic check of the progress in getting these plaques engraved.

D. The Award Presentation

1. The School (or Library) representative to the Faculty Recognition Task Force insures that the award recipient is present for the presentation. It may be appropriate to notify a winner in advance in order to secure their presence, but otherwise the names should be kept secret.
2. The awards are usually given at the spring General Faculty Assembly in May.

1. the awards should be presented in alphabetical order by School.

2. the School Dean (or the Director of Libraries) should come forward when the recipient is named to assist in congratulating and presenting the plaque to the award winner.

3. the Dean (or Director of Libraries) and person making the award speech should shake the winner's hand.

4. the awardee should be given time for a brief acceptance comment (not a speech) if desired.

E. Publicity

1. The Division of Institutional Relations can develop a news release from advance copies of the speeches and photos. (The chances of local newspapers are enhanced if they receive the information early.)
2. Coverage in other written media should include Beeper, MCG Today, and the local Augusta media.

F.  Certificates for the officers of the Faculty should follow the examples below:

THE GENERAL FACULTY ASSEMBLY
OF THE
MEDICAL COLLEGE OF GEORGIA
RECOGNIZES
FAIR SCRIBE, M.D.
FOR OUTSTANDING SERVICE
AS
SECRETARY-TREASURER
MCG FACULTY
20 - 20

THE GENERAL FACULTY ASSEMBLY
OF THE
MEDICAL COLLEGE OF GEORGIA
RECOGNIZES
A. GOOD LEADER, Ph.D.
FOR OUTSTANDING
SERVICE AND LEADERSHIP
AS
CHAIRMAN
MCG FACULTY
20 - 20

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December 5, 2007