MCG Campus Key Request Form Instructions
Key Requests are now being accepted from the online PDF form. The goal of this form is to simplify the process of requesting keys for employees. All key requests need to be submitted on the new form effective April 3, 2006. The Lock Shop and Key Control will no longer be accepting the old request forms after that date.
NOTE: There are no billable services accepted on Key Request from. If your request will require a fee, you must complete a Facilities Management IDR.
- The form should be completed, printed, then faxed to 1-2139. The form must be signed by the Department Head and by the Building Coordinator.
- Each request must have a unique identifier known as the request number. The request number will be the date, building code, department’s room location and sequential numbers if sending more than one request per day. (i.e. 04-03-06-BH-210-1)
- Once the key request has been filled the Key Holder will be notified via e-mail that the key is ready and can be picked up at MCG Key Control, HT-1147.
- The key will ONLY be available for pick-up for Thirty (30) days after the date of the e-mail notification.
- Keys to college buildings are the property of the college and are issued only to employees. Keys are obtained at the Key Control office and must be returned upon termination of employment or transferring to another department. Do not duplicate or transfer keys. Lost or stolen keys must be reported to the Public Safety department.
- All fees due for lost or missing keys are required to be paid-in-full before any new or replacement keys will be issued. No fees will be charged for broken or bent key replacement.
- To replace a broken or bent key, the key holder may contact the Lock Shop at 1-3638 for the replacement key to be sent to the Key Control office for exchange or the Key Holder may go to the Lock Shop, BH-210, and have the key exchanged.
- Unwanted, obsolete keys, keys from transferring or terminating employees MUST be returned to Key Control. You will be given a receipt to end your responsibility for them
The following form is an interactive PDF file. You can complete the required fields on the web and then print the form. It requires Adobe Acrobat.
For questions e-mail: Jennifer Benning,