Facilities Management IDR
Frequently Asked Questions
Who should I contact with questions about completing the IDR form?
Laura Toulson, ext. 1-0090 or email:
How will my department be charged for IDR work?
The MCG department account approved by the IDR requestor will be charged the cost at the time orders and requisitions are initiated by Facilities to accomplish the IDR.
What is “Fund Approval”?
Fund approval is REQUIRED by the department representative authorized by the Comptroller’s Office to budget check and spend funds from the PeopleSoft account entered on the IDR. This person’s signature must be on the IDR form for processing. Your department may require higher management level approval for expenditure of funds. It is your responsibility to ensure you have appropriate fund approval.
When should I request an estimate?
Estimates should be requested for complex task and by departments that need this information for budget planning purposes. Detailed estimates will add 2-3 weeks more planning time to your job. Work will not proceed until you have provided written approval of the estimate.
How long are estimates good for?
Unless otherwise noted estimates are only good for 30-days. After 30 days you must call or resubmit your IDR. After 60 days from the date of the estimate your IDR will be canceled and must be resubmitted if you decide to proceed with the job.
What are the cut-offs dates for IDRs?
Due to year-end budget closeout by the institution, the cut-off dates for submission of new Facilities IDRs will be near the end of April of each fiscal year. Jobs that may be above $5,000, require estimates, or design and planning support must be submitted as early as possible. IDRs requesting expenditure of current fiscal year funds between May 1 and June 30 cannot be processed without special advance approval from Budget, Purchasing and Facilities Management.
Where can I find out more information about Facilities IDR?
See MCG Administrative Policies and Procedures No. 1.3.06, Inter-Departmental Request.
Who is my Building Coordinator?
See the Building Coordinators List
What is the difference between a Maintenance Work Order Request and a Facilities IDR?
Maintenance work order requests are repair type work requests to our facilities. Examples are: to replace a broken electrical outlet, repair a dripping faucet, replace burned out lights, replace a broken window, hang several pictures or bulletin boards, repaint an old hallway or office. Facilities Inter-departmental Requests (IDR) are for billable services (new work and changes) and minor renovation services other than maintenance and building renovations. (Building renovation services are obtained through Facilities Renovation / Cost Estimate Requests. IDR examples are: installing new lighting fixtures and electrical outlets, purchase and installation of carpet (including floor tile and vinyl floor covering), support for installation of modular office partitions, custom cabinet and bookcases, door locks and signage not covered in a renovation, plumbing & electrical connections for departmental equipment installations & moves, painting for decorative purposes, and so on.
Who should I contact with questions about my IDR?
Laura Toulson, ext. 1-0090 or email:
Please include or reference the IDR number that was emailed to you several days after processing. Depending on complexity of your request and current project workload in Facilities it may take 2-3 weeks for someone to contact you to begin reviewing and scheduling work on your IDR. A priority will be determined based on the priority checked on the IDR form.
For more information see: