Compliance Matrix

Compliance Areas

Responsible Senior Administrator

Responsible Functional Office/Officer

Campus Safety & Security

VP for Administration
(J. Michael Ash)

Director of Public Safety
(Bill McBride)

Child Care

VP for Administration
(J. Michael Ash)

Director of Auxiliary Services
(David Burton)
Comprehensive Loss Control

VP for Legal Affairs
(Andrew Newton) with

Sr VP for Finance & Administration
(William Bowes)

Senior Legal Advisor

(Greg Bryan)

Associate VP for Materials Management 

(James Harris)

Conflicts of Interest:  Faculty/Staff

VP for Legal Affairs
(Andrew Newton)

Senior Legal Advisor
(Lee Little)

Contracts and Agreements

VP for Legal Affairs
(Andrew Newton)

Respective Signatory Authority or Designee

Cooperative Organizations (MCGHI, Foundations, etc.)

President
(Dan Rahn)

VP for Legal Affairs
(Andrew Newton)

Disaster Preparedness/Emergency Management

VP for Administration
(J. Michael Ash)

Emergency Management Program Coordinator
(Jimmy Murray)

Discrimination - Employees (sexual harassment, ADA, EEOC/AA, etc.)

Sr VP for Academic Affairs & Provost
(Barry Goldstein)

Employee
AA/EEO Officer
(Sol Walker)

Discrimination - Students (sexual harassment, ADA, EEOC/AA, etc.)

Sr VP for Academic Affairs & Provost
(Barry Goldstein)

VP for Student Services and Development
(Kevin Frazier)

Export Control

Sr Associate VP for Research Administration
(Betty Aldridge)

Director & Immigration Counsel for International & Postdoctoral Svc  (Lydia Diana Newman),

Director of Student Diversity (Beverly Tarver),
Associate VP for Human Resources (Susan Norton),

Associate VP for EH&S  (Jim Davis),

Biological Safety Officer (Stacey Kraemer),

Director for Pre-Award Services (Sheree Wright)

Associate VP for Office of Tech Transfer and Economic Development (Charles Nawrot),

Sr Legal Advisor (Lee Little),

Associate VP for Materials Management (James Harris),

Director of Security Administration (Walter Ray),

Associate VP for Finance/Controller (Jim Jones),

Registrar (Rita Garner)

Sr VP for Finance & Administration (William Bowes)

Facilities

Vice President for Administration
(J. Michael Ash)

Director of Facilities Management
(David Smith)

Financial Operations
(including IRS and GA Tax)

Sr VP for Finance & Administration
(William Bowes)

Associate VP for Finance/Controller
(Jim Jones)

Associate VP for Budget, Planning & Analysis
(Russell Williams)

VP for University Advancement
(Bryan Ginn)

HIPAA and Other Clinical Related Issues

Dean, SOM
(Doug Miller)

HIPAA Privacy Officer
(Christine Adams)

Human Subject Research

Sr Associate VP for Clinical Research Affairs (Tony Mulloy)

Director of Office of Human Research Protection
(Michelle Christiano)
Immigration and International

Sr VP for Academic Affairs & Provost
(Barry Goldstein)

Post Docs/Faculty

Director & Immigration Counsel for International & Postdoctoral Svc
(Lydia Diana Newman)

Students

Director of Student Diversity
(Beverly Tarver)

Staff

Associate VP for Human Resources
(Susan Norton)

Information Technology & Security

VP for Information Technology

(Beth Brigdon)

Director of Security Administration

(Walter Ray)

Laboratory Animal

Sr Associate VP for Research Administration

 (Betty Aldridge)

Director for Laboratory Animal Services
(Nancy Rodriguez)

Materials Management

Sr VP for Finance & Administration

(William Bowes)

Associate VP for Materials Management

(James Harris)
Occupational & Environmental Health
VP for Administration
(J. Michael Ash)

Associate VP for Environmental Health & Safety

(Jim Davis)

Personnel - Faculty

Sr VP for Academic Affairs & Provost
(Barry Goldstein)

Associate VP for Human Resources

(Susan Norton)
Personnel - Non Faculty

Sr VP for Finance & Administration

(William Bowes)

Associate VP for Human Resources

(Susan Norton)

Records Retention & Disclosure

(exclude student records)

VP for Legal Affairs
(Andrew Newton)
VP for Legal Affairs
(Andrew Newton)
Residents & Fellows (excluding Post Docs)
Sr VP for Health Affairs
& Dean
(Doug Miller)

SOM-Associate Dean/Director for Graduate Medical Education (Walter Moore)

Dean, SOD

(Connie Drisko)

SOD-Associate Dean for Academic Affairs & Advanced Education (James Barenie)
Scientific (Research) Misconduct
Sr VP for Health Affairs
& Dean
(Doug Miller)
Sr Associate VP for Clinical Research Affairs
(Tony Mulloy)

Sr Associate VP for Research Administration

 (Betty Aldridge)
Sponsored Programs
Sr VP for Academic Affairs & Provost
(Barry Goldstein)

Sr Associate VP for Research Administration
(Betty Aldridge)

Student Affairs

(privacy, records, etc.)
VP for Instruction and Associate Provost
(Roman Cibirka)
Registrar
(Rita Garner)
Executive Director for
Financial Aid/Academic Admissions
(Beverly Boggs)
Student Financial Aid
VP for Instruction and Associate Provost
(Roman Cibirka)
Executive Director for
Financial Aid/Academic Admissions
(Beverly Boggs)
Technology Transfer/Intellectual Property
Vice President for Research
(Frank Treiber)

Associate VP for Office of

Tech Transfer and Economic Development

(Charles Nawrot)

 

MCG has a commitment to institutional compliance with all external and internal laws, rules, regulations and policies. Primary responsibility for compliance is vested in each individual, commensurate with that individual’s specific job title and responsibilities.

Roles and Responsibilities

Responsible Senior Administrator:
Responsibility for specific compliance duties will be assigned to the president, respective vice president and/or dean who may in turn delegate functional responsibility to an individual (office and officer) who reports to them.  Each senior administrator is charged with coordinating compliance activities within the units reporting to him/her and for bringing any compliance concerns to the attention of the Compliance Oversight Council (COC).  Delegation of functional responsibility does not relieve an administrator of his/her obligation to ensure compliance.

Responsible Functional Office and Officer:
Each responsible functional office/officer shall take reasonable steps to ensure that all employees in the unit are familiar with any applicable rules, policies, regulations and laws and are in compliance. When applicable, it is also the functional officer’s responsibility to ensure that other individuals (employees, contractors, etc.) working/conducting MCG business are also familiar and in compliance with the rules, policies, regulations, and laws that fall under their governance.  It is also the functional officer’s responsibility to address non-compliance issues when discovered.  At least annually, the functional officer will be requested by the COC to submit compliance information that will be used to compile a campus-wide compliance report.  If compliance issues arise that need immediate attention by the COC, the functional officer will direct their concerns through the responsible senior administrator, who will bring the issue to the chair of the COC.

 

 

 

 

Revised July 13, 2009.   Please send comments, suggestions or questions about this page to Institutional Audit & Compliance, audit_compliance@mcg.edu .