Roles and Responsibities

Everyone at MCG has a role in keeping the commitment to compliance with federal and state laws, regulations, and institutional policies.

Individual Employee:  Primary responsibility for compliance/risk management is vested in each individual, commensurate with that individual’s specific job title and responsibilities. A responsible employee will ensure he/she is familiar with policies and procedures, complete all required training assignments, and follow MCG’s Ethics Policy. 

Responsible Functional Office and Officer:  Each responsible functional office/officer/unit manager shall take reasonable steps to ensure that all employees in the unit are familiar and compliant with all applicable rules, policies, regulations and laws. When applicable, it is also the functional officer’s responsibility to ensure that other individuals (employees, contractors, etc.) working/conducting MCG business are also familiar and in compliance with the rules, policies, regulations, and laws that fall under their governance.  It is also the functional officer’s responsibility to address non-compliance issues when discovered.  At least annually, the functional officer will be requested to submit risk assessments that will be used to compile a campus-wide compliance report.  If compliance issues occur that need immediate attention, the functional officer will direct their concerns through the responsible senior administrator, who will bring the issue to the chair of the Risk and Compliance Oversight Council (RCOC).

Responsible Senior Administrator:  Responsibility for specific compliance duties will be assigned to the respective vice president and/or deans, directors or chairs who in turn may delegate functional responsibility to an individual (office and officer) who reports to them.  Each vice president/senior administrator is charged with coordinating compliance/risk management activities within the units reporting to him/her and for bringing any related concerns to the attention of the RCOC.  Delegation of functional responsibility does not relieve an administrator of his/her obligation to ensure compliance.

Compliance Officer:  The vice president of Internal Audit, Compliance and Risk Management is designated as the position responsible for coordinating compliance at MCG. This responsibility shall include chairing the MCG RCOC, maintenance of the Compliance Matrix and for ensuring the production of the Institutional Risk and Compliance Oversight Annual Report.

Risk and Compliance Oversight Council:  The President appointed a committee known as the Risk and Compliance Oversight Council (RCOC) to oversee compliance and risk management efforts at MCG. The Council is composed of at least one representative from the following areas: Research; Institutional Audit and Compliance; Information Technology; Finance; Administration; Academic Affairs; Legal Affairs; School of Medicine; and Student and Enrollment Services. Multiple representatives from these areas may participate in the Council’s activities. The Council meets on a quarterly basis. The function of the Council is to:  review current compliance/risk management efforts at MCG; develop and establish an institutional compliance matrix; monitor new compliance legislation and regulations; recommend internal and external audits on compliance matters; recommend policies and procedures; assist in the development of annual Top Risk Factors Facing MCG; and to serve as a clearinghouse for compliance/risk management related activities and information.

Presidential appointees for RCOC: