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Academic & Research Computing Advisory Board
Meeting minutes
March 25, 2002
Present: G. Bentley, C. Billman, R. Cibirka, C. Cassels, D. Hatmaker, V. Haywood, A. Hinton, M. Litaker, R. Mackert, Chair, M. Miller, F. Omar, M. Owen, K. Rindt, K. Stephens, D. Wardlaw, C. White.
Absent: A. Albritton, R. Baker, S. Vogel
A quorum being present, the meeting was called to order at 1:00 pm.
The minutes from the February 25, 2002 meeting were approved.
Faculty and staff input to ACAB from each school or unit is listed below:
| Allied Health Sciences: | Concern over database sharing or display of images for MCGHI patients on public access areas. Password protection, consent documents and further investigation by the legal office were discussed as mechanisms to properly facilitate display of images. |
| School of Dentistry: | Van Haywood described the progress on evaluation of suitable data projectors for the School’s needs. |
| Graduate Studies: | A question was presented from the faculty inquiring on who maintains web sites. This was answered that the individual who maintains the site is noted at the bottom of the web page. |
| School of Medicine: | It was asked if ArcStream and in particular the expenditures related to its implementation and usage would be shared by all schools. |
| Nursing: | Plans an online Web CT orientation tutorial for all enrolled first year students. No guest passwords. |
| Library: | Many tutorials are currently available. Guest passwords are also available. |
| Staff: | No report. |
Dr. White asked if upgrades were available for WebCT to support upgrades from browsers. Often browser upgrades have a negative impact on WebCT. Clare Billman responded that this is an ongoing problem and is corrected periodically when WebCT responds with its own upgrades in the “browser wars”.
Clare Billman described a new WebCT beta version being tested that will work more easily with AOL. The current WebCT requires a few workarounds to work with AOL. The cost projection is approximately three-fold for this new program as compared to the usage fee for the current WebCT. Mike Miller suggested this usage fee may be appropriate for payment consideration by the Mandatory Student Fee Committee.
Ad Hoc ACAB Committee on Technology Expenditures: No report.
Ad Hoc ACAB Committee on Intellectual Property Issues: D. Hatmaker reported from minutes that ACAB may consider becoming the nucleus for the institution committee related to these matters.
Ad Hoc ACAB Committee on Teaching Technology Adoption: No report.
Fact-finding on distance learning issues: No report.
A review of the proposed by-laws changes was discussed. The committee voted unanimously to change the meetings from monthly to every other month. The description of suitable replacement for an ACAB member at a meeting was modified. The short term goal of developing an on-line course to demonstrate teaching technology in conjunction with the OEDD was eliminated as it is currently active. The long term objective of having students purchase a PC was modified to include PC and PDA. Finalization of by-laws changes will completed in the near future.
Mike Miller discussed the status of the new student information system, Banner. MCG will transition to its use over the upcoming 18-24 months. Representatives from Cornelius & Associates are currently meeting with campus leadership to discuss the Banner program and its implementation. Banner as described will provide accurate data reporting to faculty desktops, CIP code reporting, grade form replacement, online registration, improved student accounting and tuition payment.
Fran Omar outlined his plan for the expenditure of $69,000 approved from the student technology fee committee. This will include classroom upgrades for SOD, SON and community rooms in R & E buildings. Many upgrades were possible through matching funds from the schools of Dentistry and Nursing. Rod Mackert asked Fran to describe the equipment typically involved in a classroom upgrade. Rod Mackert suggested that ACAB might serve to guide the specific equipment required in a classroom as teaching needs evolve.
The meeting was adjourned at 2:05 pm.
The next meeting of ACAB will be held at 1:00 pm on May 27, 2002 in the President’s Conference Room.
Respectfully submitted,
Roman Cibirka
Secretary, Academic Computing Advisory Board.