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Bylaws of the Academic and Research Computing Advisory
Board (ARCAB) of the
Medical College of Georgia
Charge
- Continuously monitor computing needs and issues by regularly obtaining input from academic and research end-users.
- Convey information on a regular basis from the Academic and Research Computing Advisory Board (ARCAB), the Provost, and the Vice President for Information Technology/Chief Information Officer to faculty of the respective schools.
- Advise the Provost and the Vice President for Information Technology/Chief Information Officer regarding computing strategy, infrastructure development, and decision-making on campus.
Mechanisms for Carrying Out Charge
- Continuous monitoring of computing needs and issues will be carried out as follows:
- Each board member will solicit input from faculty members during regular faculty meetings of the respective schools. Each member will be responsible for presenting the items of input to the board at scheduled meetings. Members who are unable to attend a scheduled meeting will provide a brief report by e-mail of any items submitted to them, and these items will be presented by the chair. Each item will be formally acted on by the board at the meeting at which it was first presented--either it will be decided on at that meeting, referred to an individual or ad hoc committee for study and recommendation, or deferred to a particular future date that will be noted in the minutes. The disposition of the item will be reported back by the member to the school at the next scheduled faculty meeting.
- A web site with an on-line form for input and questions will be established and advertised via GroupWise, the Beeper, etc. Input and questions submitted via this means will be addressed during the ARCAB meeting following submission.
- Conveying information to faculty will be carried out as follows:
- In addition to conveying information regarding the disposition of each input item, members will be responsible for presenting an annual status report of short- and long-term goals at a faculty meeting of the their respective schools.
- Advising the Provost and Division of Information Technology will be carried out as follows:
- The ARCAB chair will provide minutes from each meeting.
- The ARCAB chair and the director of Division of Information Technology will meet quarterly with the Provost to provide: 1) an overview and project status of short- and long-term goals, and 2) a list of initiatives for prioritization.
Membership
Representation:
- Two faculty members from each of the five schools appointed by the Provost in consultation with the Deans. The membership should reflect a range of computer expertise.
- The Vice President for Information Technology / Chief Information Officer
- The Associate Vice President for Academic Affairs.
- One faculty member from the Greenblatt Library appointed by the Provost in consultation with the Director of Libraries.
- Two students from each of the five schools appointed by the Student Government Association will form a student liaison committee that will be consulted by the Board on a ad hoc basis.
- The Director of Visual and Instructional Design.
- The Chief, Office of Classroom Services.
- One representative from the Division of Continuing Education.
- One representative from the Division of Student Affairs.
- Two at-large staff who are actively using teaching technology.
- Representatives from Centers/Institutes/Core Labs
Terms
Terms for the representatives from the five schools will be two years,
with overlapping membership. One-half of the first group of members will
serve two years and the other half three years to stagger the times of
rotation off the board. After the first group, all terms will be two
years.
Chair
The Provost will select the chair of the Board in consultation with
the Vice President for Information Technology/Chief Information
Officer. The term for the chair will be two years.
Quorum
A quorum is a majority of the current board membership. A member who is
unable to attend a meeting may send a proxy from his/her area of
representation, and this person will be included in determining a quorum.
Amendments
These bylaws may be amended by a two-thirds vote of an assembled
quorum. Amendments must be approved by the Provost and the Vice President
for Information Technology / Chief Information Officer.