MyMCG Announcement Guidelines
Overview
The Medical College of Georgia has three primary avenues for distribution of announcements within MyMCG:
- Need to Know –provides non-urgent general and official information of interest to or affecting a major portion of the MCG community.
- Important Announcements Banner –highlights important events, reminders, or announcements of interest to or affecting a major portion of the MCG community.
- Public Safety Alerts Marquee –provides information of an urgent nature (weather warnings, building closings, etc.)
Guidelines for Use
Need to Know
The purpose of the Need to Know portlet is to keep the Medical College of Georgia community up to date on campus events, opportunities, deadlines, policy changes, Public Safety updates and other general and official campus information that is not of an urgent nature. To qualify for consideration in the Need to Know portlet, the information must be timely and have an impact on the majority of the MCG community. Notices about off-campus events will NOT be posted unless the event is sponsored by a campus organization or involves a significant number of people in specific campus audiences.Special Note: As of September 1, 2005, the use of “everybody e-mails” have been discontinued for Need to Know (Campus Announcement) summaries, IT scheduled maintenance announcements, and other general announcements. The use of “everybody e-mails” will be restricted to emergency announcements only.
Guidelines for Submission
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MCG faculty or staff may submit a posting request via e-mail to:
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All submissions will be screened for appropriateness of content. Approved messages are posted daily to the Need to Know portlet or to the Campus Events Calendar (displayed as “Today at MCG” in the portal).
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Allow three business days for approval and posting – please plan ahead. If an unforeseen opportunity or situation arises which needs immediate attention, the request should be sent to . A follow-up phone call to ext. 1-4401 may also be in order depending on the situation.
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Messages remain on Need to Know for three business days after being posted, and will not be reposted more than once within a quarter without special permission. Disapproved messages (these are rare) are sent back to the sender with an explanation.
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Need to Know requests should be formatted as follows:
- Subject of the message
- Sender's first and last name
- Sender's department
- Sender's MCG telephone extension
- The message should contain only text -- no graphics or attachments.
It is the sender’s responsibility to ensure the document is grammatically correct and error-free.
When sending a Need to Know request for an event, users should also post the event on the appropriate Campus Events Calendar. For more information see How to Add a Calendar Event.
Important Announcements Banner
The purpose of the Important Announcements Banner is to highlight official information of an immediate, but not urgent, nature appropriate for a broad campus audience. Announcements on this banner will be posted for one day only (exceptions may be made on very rare occasions). Approval for posting to the Banner rests with the Office of Strategic Communications with input from appropriate administration leaders. Please send requests directly to Director of Strategic Communications, Caryl Brown () and copy to .
Public Safety Alerts
The purpose of the Public Safety Alert marquee is to provide immediate notification of emergency situations. Such alerts will also be communicated through an “everybody e-mail” message.
Public Safety Announcements about general events and non-urgent notices will be released through the normal Need to Know process.