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Campus Events Calendar
How to Use the MCG Events Calendar
How to View Calendars
Changing the Format of the Calendar
Tool Bar Functions:
Search
and
Subscribing to a Calendar
Transferring Event Information to GroupwiseOverview
The campus calendar, accessible from the MCG Home Page offers all users a location to view events and activities that are occurring at or sponsored by the Medical College of Georgia. You have the capability to view the events of a single calendar or multiple calendars.Viewing a Single Calendar
- Select the calendar by clicking on the calendar name. Example: Grand Rounds.
Viewing Multiple Calendars
- Select the calendars you wish to view by clicking on the boxes to the left of the calendar names.
- To view the events posted on these calendars click on View Selected Calendars.
Viewing a particular day
- To view a particular day that is not in the present view of the calendar, select the desired date by clicking in the Month, Date and Year drop down boxes in the upper left corner of the calendar.
- Once the desired date is displayed in the boxes click on the Go button which is to the right of the date boxes.
Changing the Format of the Calendar
Overview
In the light of the fact that users can view multiple calendars in a single screen it is necessary to set defaults for the entire calendar site. These default settings ensure that when you are viewing multiple calendars in a single screen the default duration of the calendar will be the current week and the view will be list. Once viewing the calendar you may change these defaults by following the instructions below.Changing the Calendar Duration
- By default the calendar will be displayed for the present week. You may change this view by clicking on the Day, 2-Week or Year tabs on the left side of the calendar.
Changing the Display Style
- The default style of the calendar is list. This style gives you the name of the event as well as the pertinent information about the event. You can change the style by clicking on Cal, which is to the right of the Year tab. This style will allow you to view the calendar in the standard calendar format with the event information in list form directly below the calendar.
Overview
The toolbar offers two functions that will enhance the functionality of the calendaring system for the user. It offers you the ability to search a calendar or calendars by key words or phrases and by event categories. It also offers you the opportunity to subscribe to calendars that are of particular interest to you.
- To search calendar(s) click on Search on the tool bar.
- Type the key word or phrase that you would like to search by.
- Highlight the desired calendar to be searched by clicking on that calendar in the Select Calendars box. You may select multiple calendars by holding down the Ctrl key while clicking on the desired calendars.
- To select the particular event category that you desire to search by, highlight the category by clicking on the category in the Select Categories box. You can select multiple categories by holding down the Ctrl key while clicking on the categories to be searched.
- You can specify the date range of the search by selecting the desired dates in the From and To drop down boxes. The default date range is the present date to Dec. 31, 2005.
- Initiate the search by clicking on Search.
If you would like to be notified of additions, deletions or changes to a calendar you may subscribe to the calendar. Once you have subscribed to the calendar(s) you will receive email notices concerning the events posted to the calendar. .
- Choose Subscribe on the toolbar.
- Enter your email address in the appropriate box.
- Click in the check box(s) next to the type of notification you would like to receive.
- Click on Subscribe.
- You will receive a confirmation email "WebEvent Subscription Request" with a link to visit to confirm the subscription.
If you decide that you no longer want to be subscribed to a calendar you unsubscribe by entering your email address in the appropriate box and click on unsubscribe.
NOTE: You can not subscribe to combined calendars, i.e. "This Week at MCG". You must subscribe to each calendar individually.
Transferring Event Information to Groupwise
Once you have subscribed to a calendar and have received an email informing you of an event, you can transfer the information to your calendar by performing the following steps.
- Open the email notice.
- Change Item Type Click on "edit", on the menu bar and select "change to".
- Choose the item type you want to use.
- Change the Subject, Place, Start Date and Duration to reflect the event that you are importing into Groupwise.
- Click on Post.
- The event is now in your Groupwise calendar.
If you have any questions please contact itservice@mcg.edu, x1-4000.