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Intramural Grants Program (IGP)
Funding Guidelines
Notification of Award
All proposals are awarded for one year. Additional years of funding for the STP are contingent upon progress made during the previous year of support. A second year of funding is possible for IRP and PSRP but requires submission of a new application that is competively reviewed. The award date coincides with the date of the Funding Council meeting or the date that any required approvals are finalized (e.g., protocol approval by the HAC and/or IACUC, etc.) Note that all approvals must be in place by two months after notification of award. Postdoctoral recruitment must be completed within six months.
Expenditures
Funds must be expended in accordance with the categories specified in the approved budget. If it becomes necessary to rebudget your account, please submit your written request with appropriate justification to Betty Aldridge, CJ-3301. All rebudgeting approvals must be completed before an expenditure is made.
Requests for Extensions
Changes have been made in the Medical College of Georgia’s administrative operation and management of resources allocated to the Intramural Grants Program. Unexpended allocations will not carry forward after the anniversary of one year of funding for all IGP Programs. Thus, it is imperative that awardees monitor their budgets carefully throughout the year. Email letters will be distributed quarterly to awardees to keep all apprized of % expenditures by categories.
Progress Reports
Brief one to two page Progress Reports are due every six months after initiation of funding. The report will note what milestones have and have not been accomplished based upon the previously submitted timetable. Any milestones which have not been met will need to have a plan for eradicating the barrier, problem, etc. by the next progress report. The progress report should also document the status of any abstract submissions to national/ international scientific meetings, peer reviewed journal articles (submitted, in press, published), extramural applications (pending or planned) and awards received that were assisted by the IGP award. Response to this requirement is very important, since the information contained will be used to determine subsequent funding in the multi-year STP awards and in ranking of IRP and PSRP awards which come up for a competitive renewal for a second year of funding. These reports will also be used to assess annually the IGP return on investment. Publications should credit the support of the Intramural Grants Program. A progress report template form will be e-mailed to the Principal Investigator prior to the due date.
Termination
The award letter specifies the termination date. No expenditures are allowed after the termination date. However, a two-month period is allowed for encumbered items to be processed. After that time, any remaining funds in the account will revert to the IGP.
Account Closeout
Funds must be expended in accordance with the categories specified in the approved budget. A thorough review of expenses is conducted prior to account close-out. If questionable expenditures are found, a justification for the expense(s) will be required. If expenditures are clearly unrelated to the grant, the PI and Department Manager will be notified to remove the expense(s) within 5 business days.