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Policies and Procedures
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| Related Information: Academic, Research and Student Affairs Policies |
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graphic indicates that a policy or procedure has been updated in the past year. Click on the graphic to see what part of the policy has been updated.
 Tobacco-Free Campus Policy (October 23, 2007) |
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| Materials Management 1.1 | ||
| Campus Mail Services | ||
| Campus Mail Center (This policy has been decommissioned. For more information on the procedure please visit: Materials Management Campus Mail Services website) | 5 May 2008 |
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| Director's Office | ||
| State Insurance Program | 1.1.02 | 1 September 2000 |
| Asset Management | ||
| Moving/Surplus Property Services | 1.1.05 | 1 March 2002 |
| Surplus Property Distribution and Disposal | 1.1.06 | 1 March 2002 |
| Asset Management | 1.1.07 | 12 September 2005 |
| Surplus PC/Electronics Property Disposal | 1.1.08 | 26 April 2004 |
| Purchasing (Also see Departmental Procedures) | ||
| Wireless Communication Devices | 1.1.12 | 29 September 2005 |
| Receiving and Distribution | ||
| Shipping (This policy has been decommissioned. For more information on this procedure please visit: Materials Management Receiving/Distribution website) | 5 May 2008 |
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| Controller's Division 1.2 | ||
| Account Number System (This policy has been decommissioned. For more information on this procedure please visit the Controller's website) | 1.2.00 | 12 June 2008 |
| Printing Services | 1.2.01A | 16 April 1999 |
| Copying Services | 1.2.01B | 3 May 1989 |
| Photocopying of Copyrighted Work | 1.2.01C | 1 April 1989 |
| Travel |
1.2.03 | 1 November 1996 (Exhibit III revised February 2007) |
| Travel-Foreign | 1.2.03A | 25 February 1999 |
| Interdepartmental Request (This policy has been decommissioned. For more information on this procedure please visit the Controller's website) | 1.2.04 | 12 June 2008 |
| Check Requests - Operating Expenses (This policy has been decommissioned. For more information on this procedure please visit the Controller's website) | 1.2.05 | 12 June 2008 |
| Expenditure Transfers (This policy has been decommissioned. For more information on this procedure please visit the Controller's website) | 1.2.06 | 12 June 2008 |
| Automated Time and Attendance Standards | 1.2.07 | 22 February 2000 |
| Exempt Classified Employee Monthly Record of Leave and other Absences |
1.2.08 | 22 September 2005 |
| Faculty Monthly Record of Leave and Other Absences |
1.2.08A | 22 September 2005 |
| Campus Invoicing | 7 July 2008 |
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| Records Management | 1.2.12 | 1 July 1981 |
| The Control and Screening of Equipment Purchases from Contracts and Grants |
1.2.16 | 1 November 1990 |
| Professional Service Agreements (This policy has been decommissioned. For more information on this procedure please visit: Materials Management Purchasing website) | 5 May 2008 |
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| University System of Georgia Employee Consultant Services Agreement Between Institutions |
1.2.18 | 1 August 1994 |
| Exempt Pre-Payroll List | 1.2.19 | 1 July 1981 |
| Publication and Sale of Department Manuals | 1.2.20 | 1 April 1982 |
| Capital Leases | 1.2.21 | 15 June 2005 |
| Investment Policy | 1.2.22 | 1 September 2005 |
| Facilities Management Division 1.3 | ||
| Lock Control | 1.3.05 | 1 August 1997 |
| Inter-Departmental Requests | 1.3.06 | 1 July 2001 |
| Building Coordinator | 1.3.08 | 1 March 1997 |
| Human Resources Division 1.4 | ||
| Teleworking/Flextime | 7 July 2008 |
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| Employment Procedures | 1.4.01 | 20 July 2005 |
| Employment of Extra Duty Personnel (From Other Departments) |
1.4.02 | 9 November 2005 |
| Personnel Action Request | 1.4.05 | 14 January 2003 |
| Resignation/Termination of Classified Employees | 1.4.06 | 1 September 2001 |
| Disciplinary Procedures for Classified Employees | 1.4.07 | 1 October 2004 |
| Procedures for Provisional Employees | 1.4.07a | 1 October 2004 |
| Employment of Relatives (Nepotism) | 1.4.08 | 1 November 1990 |
| Group Insurance | 1.4.09 | 20 September 2006 |
| Duty During Hazardous Weather Conditions | 1.4.12 | 1 August 2004 |
| Classified Employee Grievance Procedure | 1.4.13 | 1 January 2001 |
| Compensation Policies for Classified Employees | 1.4.14 | 7 September 2006 |
| Establishment of a New Non-Academic Position | 1.4.15 | 7 September 2006 |
| Reclassification of an Existing Classified Position | 1.4.16 | 7 September 2006 |
| Worker's Compensation/On-The-Job Injuries | October
2008
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| Graduate Assistants, Work Study and Student Assistants | 1.4.18 | 1 May 2004 |
| House Staff/Residents and Clinical Fellows | 1.4.18 A | 1 May 2004 |
| Postdoctoral Fellows | 1.4.18 B | 1 May 2004 |
| Performance Evaluation of Classified Employees | 1.4.19 | 1 September 2003 |
| Required Documentation of Licensure, Certification and/or Education of Classified Employees |
1.4.20 | 1 July 1981 |
| Employment & Termination of Foreign Nationals | 1.4.21 | 1 December 2002 |
| Drug-Free Workplace Policy for Classified Employees | 1.4.22 | 1 October 1996 |
| Temporary Employment | 1.4.23 | 11 October 2005 |
| Accrual and Use of Annual Leave | 1.4.24 | 1 May 2003 |
| Accrual and Use of Sick Leave | 1.4.25 | 9 November 2005 |
| Use of Scheduled Holidays | 1.4.26 | 5 February 2003 |
| Accrual and Use of Unscheduled Holidays | 1.4.27 | 12 February 2003 |
| Leave of Absence Without Pay | 1.4.28 | 1 September 2001 |
| Off-Campus Leave and Training Time | 1.4.29 | 1 February 2002 |
| Informal Mediation Program | 1.4.30 | 1 December 2001 |
| Tuition Assistance (Please note: This policy is currently under review) | 1.4.31 | 1 March 2005 |
| Substance Abuse Policy | 1.4.32 | 1 April 1998 |
| Re-hiring of Employees | 1.4.33 | 1 March 1999 |
| Family Medical Leave (FMLA) This policy is currently under review. For more information, please contact the Benefits Office at (706)721-3770. | 1.4.34 | 1 November 2004 |
| Workforce Reduction | 1.4.35 | 28 March 2004 |
| Employment Beyond Retirement | 1.4.36 | 27 October 2006 |
| Public Safety Division 1.6 | ||
| Designated Parking Areas for: Conferences, Institutes, Special Events | 1.6.04 | 1 January 1998 |
| Contractor and Vendor Identification System | 1.6.08 | 1 December 2002 |
| Requests for Reserved Parking for Disabled Persons | 1.6.09 | 1 December 2004 |
| Student, Faculty and Staff Identification System | 1.6.11 | 1 February 2002 |
| Criteria to Surplus Vehicles and to Request Fleet Replacement | 1.6.13 | 1 November 1997 |
| Parking Penalty Appeals Committee | 1.6.21 | 22 December 2005 |
| Vehicle Operator Policy | 1.6.23 | 29 April 2005 |
| Key Control | 1.6.24 | 23 February 1999 |
| Office of the Provost 2.2 | ||
| Use of Facilities at the Medical College of Georgia (Includes Alcoholic Beverage Policy) |
2.2.01 | 1 April 1990 |
| Classroom Utilization and Scheduling | 2.2.02 | 1 July 1981 |
| Naming of Institutional Facilities | 2.2.03 | 1 February 2005 |
| Medical College of Georgia’s Home Page Policy | 2.2.04 | 1 January 1999 |
| Sexual Harassment Policy | 2.2.05 | 23 February 1999 |
| Institutional Biosafety Committee | 2.2.06 | 1 March 1999 |
| Temporary Accommodation for Employees with Temporary Disability | 2.2.07 | 1 September 2002 |
| Institutional Chemical Committee | 2.2.08 | 1 May 2000 |
| Discrimination | 2.2.09 | 1 February 2001 |
| Faculty Action and Approval Process Policy | 2.2.10 | 19 April 2002 |
| Qualified Internal Candidates and Search Requirements | 2.2.11 | 1 January 2003 |
| VID Support | 2.2.12 | 1 June 2003 |
| Classroom Services Policies and Procedures | 2.2.13 | 1 October 2003 |
| Extra Duty Compensation for Faculty Employed by the Medical College of Georgia | 2.2.14 | 7 December 2005 |
| Data Management and Classification | 2.2.15 | 1 March 2007 |
| Facilities Planning 2.3 | ||
| Space Requests | 2.3.01 | 1 July 1981 |
| Facilities Renovation/Cost Estimate Requests | 2.3.02 | 1 October 1989 |
| MCG Signage | 2.3.04 | 1 June 1989 |
| Information Technology Support & Services 2.4 | ||
| Electronic Data Backup | 2.4.02 | 22 December 2005 |
| Password Protection | 2.4.03 | 22 December 2005 |
| Purchase of Computing, Data Processing and Word Processing Goods and Services |
2.4.04 | 1 June 1998 |
| Cabling/Wiring at MCG | 2.4.05 | 1 March 1998 |
| Information Systems Security and Computer Usage | 2.4.06 | 1 October 1999 |
| Electronic Mail Retention, Backup, and Recovery | 2.4.07 | 15 April 2005 |
| Workstation Configuration | 2.4.08 | 22 December 2005 |
| Remote Access | 2.4.09 | 22 December 2005 |
| Server Security | 2.4.10 | 22 December 2005 |
| Continuing Education 2.5 | ||
| Continuing Education Activities | 2.5.01 | 1 September 2002 |
| Campus Safety 3.0 | ||
| Campus Safety Committee | 3.0.00 | 1 December 2002 |
| Accident Injury Reporting | 3.0.03 | 1 December 2002 |
| Utility Vehicles and Motorcycles | 3.0.06 | 1 June 1993 |
| Building Corridors | 3.0.10 | 1 December 2002 |
| Environmental Health and Safety (EH&S) 4.0 | ||
| Environmental Health and Safety Policy | 4.0.01 | 14 March 2007 |
| Unauthorized Persons in Hazardous Environments | 4.0.02 | 14 March 2007 |
| Biological Safety 4.1 | ||
| Chemical Safety 4.2 | ||
| Hazardous Chemical Protection and Right-To-Know Plan | 4.2.01 | 1 December 2006 |
| Flammable and Combustible Liquids | 4.2.03 | 1 December 2002 |
| Chemical Hazard Inventory and Signage | 4.2.04 | 1 December 2002 |
| Research Use of Controlled Substances | 4.2.05 | May 2007 |
| Environmental Health and Occupational Safety 4.3 | ||
| Confined Space Policy | 4.3.01 | 1 December 2002 |
| Compressed Gas Cylinders: Safety for Use, Storage and Handling |
4.3.02 | 1 December 2002 |
| Fire Safety 4.4 | ||
| Electrical Safety: General Use | 4.4.01 | 1 December 2002 |
| Fire Reporting (Code 17)/Fire Alarms | 4.4.03 | 1 December 2002 |
| Holiday, Special Event, and General Decorations Safety | 4.4.04 | 1 December 2006 |
| Correction of Safety Hazards | 4.4.05 | 1 December 2002 |
| Hot Work Operations | 4.4.06 | 23 March 2005 |
| Radiation Safety 4.5 | ||
| Fetal Dose Policy | 4.5.01 | 1 December 2002 |
| Radiation Safety Program Enforcement Policy | 4.5.02 | 1 December 2002 |
| Human Research Protection 5.0 | ||
| Clinical Trials Proposals | 5.0.01 | 1 September 1997 |
| Policy on Human Assurance Committee Review for Non-MCG Entities | 5.0.02 | 1 November 2001 |
| Legal Office 6.0 | ||
| Individual Conflicts of Interest Policy | 8 February 2008 |
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| Institutional Conflicts of Interest Policy | 8 February 2008 |
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| Negotiation and Execution of Contracts | 10 December 2007 |
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| Acceptance of Lawsuits | 6.0.02 | 1 July 2002 |
| Clery Act Internal Policy | 6.0.03 | 1 August 2002 |
| Amorous Relationships | 6.0.05 | 17 May 2006 |
| Political Activities | 6.0.06 | 17 May 2006 |
| Emergency Waiver of Policies | 6.0.07 | 11 May 2006 |
| Sponsored Program Administration 7.0 | ||
| Sponsored Accounting Cost Transfer Policy | 7.0.01 | 1 February 2002 |
| Salary and Fringe Benefit Charges to Extramural Awards | 7.0.02 | 1 July 2002 |
| Utilization of Residual Funds in Sponsored Research Grant and Contract Account | 7.0.03 | 22 December 2005 |
| Effort Reporting Policy | 7.0.04 | 1 April 2003 |
| Cost Sharing | 7.0.05 | 1 September 2003 |
| Clearing Unallowable Expenditures | 7.0.06 | 1 May 2003 |
| Facilities and Administrative Cost Policy | 7.0.07 | 15 November 2005 |
| Direct Charging Policy | 7.0.08 | 23 April 2004 |
| Service Centers | 7.0.09 | 31 July 2006 |
| University Advancement 8.0 | ||
| Institutional Audit and Compliance 9.0 | ||
| Ethics Policy | 7 July 2008
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| Institutional Risk Management | 7 July 2008 |
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| Privacy of Health Information | 9.0.02 | 11 December 2006 |