Medical College of Georgia
Administrative Policies and Procedures LibraryOffice of the Vice
President for Administration
2.2.03 Naming of Institutional Facilities
Policy Statement
The Medical College of Georgia (MCG) welcomes the opportunity to honor
those who have rendered distinguished service or support to the university.
The conferring of a naming honor should advance the reputation of MCG as
well as increase the awareness, understanding and public support for the
university and its programs. Facilities and interior spaces may be named
for individuals or entities whose accomplishments or generosity advance
and/or increase the capacity of MCG to meet its teaching, research and
clinical service missions. To insure the appropriateness of the honor, MCG
will utilize the following guidelines to make decisions on the merits of
each situation with regard to naming facilities and interior spaces.
Reason For Policy
The Board of Regents (BOR) considers the naming of a University System
of Georgia (USG) facility or street in honor or memory of a living or
deceased individual, corporation, foundation, or organization to be one of
the highest distinctions it can bestow. Board of Regents Policy 912 “Names
of Facilities or Streets” vests the prerogative and privilege of naming USG
institution facilities and streets with Board of Regents for all property
owned or leased by the USG including facilities constructed by affiliated
organizations of the institutions. The term “facility” includes buildings
of all types, as well as athletic facilities and outdoor areas of the campus
landscape.
The Board of Regents grants administrative authority to the institution
presidents to name all interior facility and/or building spaces and requires
each institution to develop appropriate naming guidelines.
Entities Affected By This Policy
All Medical College of Georgia schools, administrative units, and
affiliated organizations are covered by this policy.
Who Should Read This Policy
- MCG Administrative Personnel
- Deans, Directors, Department Heads, Program Chiefs
- Those considering requesting for an MCG facility to be named in
honor of a living or deceased individual, corporation, foundation, or
organization, etc.
Contacts
| Contact |
Phone |
E-mail/URL |
| VP Administration |
706-721-1018 |
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Related Documents
Board of Regents of the University System of Georgia Policy and
Procedure 912
Overview
The President will appoint a Facilities Naming Advisory Committee to
review and recommend nominations for naming opportunities. The membership
of the committee will include the Provost, the VP for Administration, the VP
for External and Governmental Affairs, the VP for University Advancement and
the Chair of the Academic Council. The Facility Naming Advisory Committee
will be chaired by the VP for Administration.
All requests for philanthropic or honorary facility naming shall be
submitted to the President in writing. The request shall contain
justification compliant with the criteria and objectives outlined in the
Board of Regents and MCG policies. The committee will review and research
each submitted facility naming nomination on its individual merits. The
Facility Naming Advisory Committee as a part of deliberative review and
research process may consult with others outside its membership when
appropriate and necessary. The Committee will make a recommendation to the
President. Depending on BOR policy, the President may need BOR approval.
Policy Process/Procedures:
Naming Criteria:
MCG will consider the following two general categories of naming
opportunities.
Philanthropic Naming
A naming honor may recognize a substantial financial contribution
consistent with the interests and institutional missions of MCG. A facility
naming conferred in recognition of a philanthropic pledge will be judged on
its own merit; is contingent on fulfillment of that pledge and will be
approved on that condition.
Substantial capital project or renovation contributions made through
irrevocable deferred gift vehicles including but not limited to a charitable
remainder trust, pooled income fund, charitable gift annuity, deferred
pledge agreement and flexible endowment agreement may be considered.
A substantial gift is defined as:
- One half of the private funds necessary for the project;
- One half of the estimated costs of new construction and 75% of
renovation costs
Honorary Naming
A facility naming shall honor or memorialize an individual who has
achieved exceptional distinction in higher education and/or other areas of
public service or who have served MCG in an academic capacity and has earned
a national or international reputation for preeminent achievements in
teaching, research or clinical or social service while employed by MCG or
associated with municipal, state or federal government. The credentials,
character, and reputation of each individual shall be appropriately reviewed
as part of the nomination process.
The University System policy 912 on Naming of Facilities and Streets
requires a two year waiting period for consideration of those eligible
persons formerly employed by the USG, state, or federal government service.
This requirement may be waived in the instance where the individual to be
honored or memorialized has passed away.
Special Considerations:
A request to rename, add a second name or remove a name from a facility
shall conform to the following principles:
- Any request to rename, add or remove a name from an MCG facility
should include documentation pertaining to the original approval and
subsequent name change proposal.
- When a named facility has reached the end of its useful life and
will be replaced or substantially renovated the replaced or renovated
facility may be renamed in recognition of a new donor or honoree.
Appropriate recognition of earlier donors or honorees shall be included
in or adjacent to new, renovated or redeveloped facilities.
- When a facility is requested to be renamed, add a second name or
remove a name from a facility, MCG representatives will make all
reasonable efforts to inform in advance the original donor or honoree
and or their immediate family.
In instances where facilities are named for benefactors or other
individuals, a recognition plaque may be located in the lobby or other area
of the facility. All MCG exterior facilities and interior space plaques to
recognize individual or corporate philanthropy and or significant individual
donor achievements must conform to USG and campus guidelines in size,
design, location, materials and content.
Date: 3 December 1997 | Rev. No: 05-1 | Rev. Date:
1 February 2005| No. 2.2.03
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