Medical College of Georgia Administrative Policies and Procedures
Office of Primary Responsibility: Human Resources Division
No. 1.4.27

Accrual and Use of Unscheduled Holidays

1.0 Purpose
To provide policies and procedures for the accrual and use of Unscheduled Holidays for all classified employees.

2.0 Policy
Employees classified as Regular Full-time and Regular Part-time are eligible to accrue and use three (3) Unscheduled Holidays each year. Use of Unscheduled Holidays must be approved in advance by the employee's supervisor. They may not be taken in advance of the quarter in which authorized.

NOTE: Temporary employees, regardless of work commitment, are not authorized to accrue or use Unscheduled Holidays.

3.0 Description

3.1 Accrual
Eligible employees will accrue unscheduled holidays on the following schedule: January - one (1); April – one (1); and July - one (1).To be eligible for this accrual, employees must be Regular Full-time or Regular Part-time and on the payroll the first working day of the applicable quarter.

NOTE: If an employee is on inactive status (PAR processed Leave of Absence Without Pay) the first work day of the appropriate quarter, no Unscheduled Holiday will be authorized for that quarter.

3.2 Maximum Accrual
Unscheduled Holidays will not accrue beyond December 31 each year and will be lost if not utilized by that date.

3.3 Department Leave
The complete leave status of all employees eligible for leave accrual is shown on the computer prepared report titled "Leave Accrual Summary by Department." Employees are listed in each department by Employee ID number.

The status of Unscheduled Holiday time is shown as of the last date processed indicated on each report.

These reports may be downloaded from the leave entry system by each department a few days after the exempt and non-exempt paydays.

3.4 Regular Part-time Employees
Accrual of Unscheduled Holiday hours will be at the rate equivalent to the employee's work commitment.

3.5 Unscheduled Holiday
The Unscheduled Holiday hours should be reported under the applicable date on the time card or time sheet (see 1.2.07 for reporting methods).

NOTE: The number of holiday hours to record for Regular Part-time employees is the work commitment multiplied by eight (8) hours. If this time is less than the employee's scheduled work day, the remaining hours should be reported as annual leave or leave without pay.

3.6 Termination
A terminating employee shall not be paid for any Unscheduled Holiday not taken prior to the last working day.

Date: 1 May 1981 | Rev. No: 03-1 | Rev. Date: 12 February 2003 | No. 1.4.27