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Medical College of
Georgia Administrative Policies and Procedures
Office of Primary Responsibility: Physical Plant
No. 1.3.05
Lock Control Policy
1.0 Purpose
To set forth the procedures for institutional control of locks and to provide budget unit
with procedures for requesting door locks and changes in lock keying.
2.0 Policy
New door locks and changes in lock keying must be Approved by the Building Coordinator.
All locks must be keyed to the Medical College of Georgia Maximum Security Great Grand
Master Key System. Locks in each building must be keyed to their Building Master Key
System. Exceptions must be approved by the Building Coordinator. All lock requests must be
submitted on a Physical Plant Division Interdepartmental Request to the Physical Plant
Division. (Reference Administrative Policy 1.3.06 for
Interdepartmental Request completion procedures).
3.0 Procedure
3.1 Budget Unit
3.1.1 Prepare a Physical Plant Interdepartmental Request for all lock
requests.
3.2 Building Coordinator
3.2.1 Each building on campus must have a Building coordinator
selected by consultation between the Director of the Physical Plant Division and the
School/Division that occupy the building. Each Building Coordinator will be responsible
for approving all IDR lock requests for his/her assigned building(s).
3.3 Physical Plant Lock Shop Foreman
3.3.1 Implement IDR.
4.0 Responsibility
4.1 Budget Unit
4.1.1 Prepare Physical Plant Interdepartmental Request (IDR) for all
lock requests. (Reference Administrative Policies and Procedures Section
1.3.06 for instructions).
4.1.2 List the following information on the Physical Plant
Interdepartmental Request (IDR):
(a) Indicate if the request is for a new lock or a lock change.
(b) Building Code for which new lock or lock change is requested.
(c) Room number for which new lock or lock change is requested.
(d) Type of lock needed (door lock, desk lock, etc.).
(e) Number of locks needed.
(f) Reason for requesting new locks or changes.
4.1.3 Obtain fund approval and forward IDR to the Building Coordinator
of the building for which locks are requested.
4.2 Building Coordinator
4.2.1 Receive IDR lock request from Budget Units.
4.2.2 Review IDR lock request.
4.2.3 If not approved return IDR lock request, with reason for denial,
to Budget Unit.
4.2.4 Sign approved IDR lock request and forward to the Work
Management Center (HP1022).
4.3 Work Management Center
4.3.1 Receive approved IDR from Building Coordinator. Process and
forward to Lock Shop.
4.4 Physical Plant Lock Shop
4.4.1 Receive approved IDR from the Work Management Center.
4.4.2 Advise Building Coordinator of any special security concerns
related to the IDR.
4.4.3 Enter IDR into the computerized lock control inventory system.
4.4.4 Install lock.
4.4.5 Forward IDR to the Physical Plant Business Services for
financial processing.
Date: 15 April 1981 | Rev. No: 97-1 | Rev. Date: 1 August 1997 |
No. 1.3.05 |