Medical College of Georgia Administrative Policies and Procedures
Office of Primary Responsibility: Campus Safety
No. 3.0.03

Accident Injury Reporting

1.0 Purpose
To establish procedures to report accidents and injuries for evaluation, treatment if needed, and record keeping.

2.0 Policy
The Environmental Health & Safety Division is responsible for investigating any reported accident or injury related to MCG or its properties. The division is responsible for maintaining and reporting this information to the MCG Campus Safety Committee. Accident prevention efforts include initiation of corrective actions.

3.0 Procedure
All accidents and injuries are to be reported and treated, if needed, as outlined in the following categories:

3.1 Employees/Students

3.1.1 Employees must report promptly to their immediate supervisor any on-duty and job related injury. The supervisor is responsible for initiating an Accident/Injury Report (AIR) for each reported employee accident/injury. This report (Form MC419) is available through MCG Printing Services and should accompany the employee to the treatment site or in the event of a need for immediate treatment; the AIR may be brought thereafter. If the accident/injury does not require treatment, the AIR shall be forwarded to the Benefits Section of the Human Resources Division. It is required that students and/or their supervising faculty report all injuries promptly to Student Health Services.

3.1.2 When the injured employee requires evaluation or treatment, they report to the proper treatment site. All employees and faculty are to report to Employee Health during regular business hours: Monday - Friday, 7:00 AM - 4:00 PM. When an injured student requires evaluation or treatment they are to report to Student Health Services during regular business hours: Monday - Friday, 8:30 AM - 5:00 PM. If after regular hours, or if the injury is serious and requires immediate care, report directly to the nearest emergency room.

3.1.3 In cases of serious injury when an immediate corrective action is deemed necessary, the Public Safety Division should be notified at Ext. 1-2911.

3.1.4 If the injury is serious and has long-term effects for an employee such as lost time, the supervisor should refer to MCG Administrative Policy and Procedures 1.4.17 and follow the reporting instructions given in that procedure. The Human Resources Division forwards a copy of all reports to the Environmental Health & Safety Division.

3.2 Other Persons

3.2.1 It is required that all persons: Visitors, Patients, Non-MCG Employees, Off-Duty MCG Employees and any other persons injured on MCG property report the injuries promptly to an MCG employee. Assistance is offered to those who become injured while on the MCG Campus.

3.2.2 When a non-MCG person reports an accident or injury, the Public Safety Division should be notified immediately at Ext. 1-2911. A MCG Police unit will respond to investigate the reported accident/injury. The officer will determine the circumstances surrounding the occurrence and read the individual the following policy statement:

3.2.2.1 If you think you need medical attention, you should go to the nearest emergency room.  We will gladly call for an ambulance if you think you need one.

3.2.2.2 If you have any questions concerning your accident, please contact the Medical College of Georgia Legal Office at 721-4018.

3.2.3 If the person does not require treatment, the police report is forwarded to the Environmental Health & Safety Division. Where deemed needed, immediate corrective action is taken.

4.0 MCG Financial Responsibility Statement
MCG does not assume financial responsibility for cost of medical treatment for any injury/illness when determined not caused by MCG, or for an employee's injury/illness determined not job-related by either time of occurrence or location on/off the MCG premises.  Any question regarding institution coverage of the cost of treatment should be submitted to the Medical College of Georgia Legal Office at 721-4018.

5.0 Responsibility of All Personnel
The employees and their supervisors are responsible for the prompt reporting of accidents or injuries in their area. They will initiate prompt corrective measures for the prevention of accidents.

Date:1 August 1997 | Rev. No: 02-1 | Rev. Date: 1 December 2002 | No. 3.0.03