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Greenblatt Library Special Collections
Room Policies
Hours
The Reading Room is open Monday - Friday, 8:00 am - 4:30 pm or by appointment. An appointment
with the Special Collections Archivist is recommended to ensure her availability for assistance.
For further information, please contact Lisa Westrick at 721-3444 or email
lwestrick@mcg.edu.
Special Collections Rooms
The primary purpose of the Greenblatt Library Special Collections Reading Room is to provide a
study area of researchers and to securely house the 19th Century Library, the Landmark Collection,
historical medical artifacts, institutional publications and other items comprising the Medical College's
and the Greenblatt Library's historical and archival collections. On rare occasions, the room may be reserved
for special events by special permission and prior arrangement with the Special Collections Archivist.
The Special Collections workroom is designated as space for processing historical collections, as such, access
is not available to the public.
The Greenblatt Conference Room (room 154) may be reserved for use by following the guidelines at
http://www.mcg.edu/library/Services/guidelines.htm.
Guidelines for Use of the
Special Collections Reading Room
- Permission to examine materials is granted upon completion and signing of the Research Application
Form once each academic year (Jul 1- Jun 30) and upon presentation of a photographic I.D.
- Visitors are requested to sign the register once daily during each visit.
- No food or drink is allowed into the room.
- All briefcases, coats, purses, and other personal articles are to be placed in the lockers on the first
floor or in the archivist's office.
- Use only pencils, not pens, when working with materials. Electronic equipment may be used at the discretion
of the Archivist.
- Special Collection materials may be used only in the reading room. Workrooms and storage areas are closed
to the public.
- The researcher is responsible for carefully handling materials to prevent any damage. Items that cause
damage include paper clips, post it notes and rubber bands. Actions that cause damage include folding
pages, laying books open face down, using bookmarks other than those provided, leaning on, writing on or
tracing materials, and taking notes on top of materials. Materials must be kept on surface of the table.
Some of the materials may require the use of white gloves (provided).
- Special Collections staff reserve the right to inspect all research materials and personal items before a
patron leaves the room.
Policy for the Reproduction of Material in Special Collections
- Reproductions of Special Collections material may be done at the discretion of the Archivist of the
Greenblatt Library and in accordance with copyright law and other legal restrictions.
- Reproduction is a privilege and not a service automatically rendered. Permission may be based on the
physical condition of the item, the number of items requested, the intended use of the item and other
factors. The archivist will balance the needs of the researcher with the preservation of the collection.
- The archivist will determine the method of reproduction (e.g. photocopy, scanning, photography, etc.).
All reproduction will be done by the staff of the Special Collections, or by supervised reproduction through
the MCG Medical Illustration & Photography Division
- Reproduction services are provided for a fee and may include handling charges. Charges will be made known
to the user before reproduction is begun.
- Copying of the majority or entire folders, books, manuscripts, oral histories, photographs, audiovisuals,
etc. may not be done. In the rare case of extensive copying or use other than individual research, copies
produced for a recipient may be required to be returned to the Special Collections when his/her research
project has been completed.
- Other than small photocopying requests, reproduction may take a week to complete, or longer if done through
the Medical Illustrations and Photography Division.
- A Reproduction Request Form must be completed for any reproduction may take place. Permission to reproduce
does not constitute permission to publish.
- Use of materials should contain a complete citation to the original
- Photos must include the indication "Courtesy of Special Collections, Robert B. Greenblatt, M.D. Library"
located on or near the photograph
Policy for the Publication of Materials in Special Collections
- Permission to publish in any form requires, written permission from the Medical College of Georgia and
permission from the owner of the copyright.
- Approval to publish authorizes publication only in a single new work, in a single language, and in a
single format. Such authorization is not exclusive and the Medical College of Georgia does not surrender
its own right to publish or grant others permission to do so.
- A copy of the publication for which permission to publish has been granted shall be provided to the Robert
B. Greenblatt, M.D. Library.
- A publication fee is assessed for nonprofit and commercial publications
- Credit shall be given as follows:
Special Collections, Robert B. Greenblatt, M.D. Library, Medical College of Georgia
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