Sheet1

1.Total Collection 1a.books 1b.journals % total books % total jrnls   2.Total Circulation Circulating different than reshelved books journals Total shelving hrs   3a. books hrs Perceived average to reshelve Circulating and Internal 3b. journals hrs   4. Actual number items reshelved using stats 5. Perceived Shelving Accuracy as %   5b. Measurement used A. Spot check B. Locate C. Routine check 6. % Staff reshelving. Assuming this is percentage of Circulation staff   7. Hours reshelving/per month 8a. Who reads A. Fac B. Sta C. Las 8b. Frequency     9a. Number of hrs to read entire collection 9b. Formula used   WHO   10. Most shelving errors   11a. Number bks lost/yr Total Loss 11b. Number jrnls lost/yr   12. Are the most frequently used items also the most frequently mis-shelved?   13. Shelf training method   14. Tracking process for missing item
                                                                                 
103,899 28,080 75,819 27% 73%   64777 5,505 59,272 48   24 24   138,676 90%   routine check 50%   120 b& c n/a     n/a n/a   1. Milton S. Hershey Medical Center   books   25   30   not sure   in-service   After thorough search item is listed as missing. Re-ordered after 3 months.
279,091 75,517 203,574 27% 73%   74678     4   2 2   379,737 82.50%   spot check 100% circulation staff 840 b& c daily plus 3 day end of semester blitz     9 days n/a   2. Health Science Library University of Florida   books     241     No   n/a   The staff person assigned this duty usually locates item.
177,994 46,415 131,579 26% 74%   45,408 14,314 31,094 48   24 24   191,540 90%   combination 100%   n/a b & c once a year     n/a n/a   3. University of Arkansas for Medical Sciences   nursing books & journals   30   15   Yes   written instructions, demo, then in-service   Cards are filled out by patrons or staff who can't locate item. Each floor supervisor takes the cards for items that should be found on their floor and they search all areas for 5 consecutive days. If still not found the Night Manager takes the cards and searches periodically for the next 3 months. If it is still not located, it is declared lost.
244,748 96,681 148,067 40% 60%   52,834 51,034 1,800 4   2 2   500,593 87.50%   combination 100%   n/a b 1 hour each per week     n/a n/a   4. University of Colorado Health Science Library-Denison Memorial Library   books   120   22   not sure   in-service   We have one person assigned to look for missing items. That person searches daily.
433,600 108,000 325,600 25% 75%   57,222     9   6 3   n/a 90%   combination 90% student assistants 350 c 3-4 times/year, generally once a semester     70 hrs for books; 50 hrs for journals 1 hr/range x total # ranges= time   5. Health Science Library University at Buffalo   books     50     No   a, b & c   The stack areas are checked repeatedly, checking on shelves in close proximity to missing item to see if it was just mis-shelved. Call numbers are checked for possible variations that could lead to incorrect shelving.
159,000 58,000 101,000 36% 64%   75,000     18   12 6   325,000 89%   routine check 70%   480 b monthly     70 hrs for books; 105 hours for journals 1.5min x # of shelves/ 60 min= total hrs for journals   6. University of New Mexico- Health Sciences Center Library   books   107   51   No   shadowing   Systematic search of all collections, study carrels, and staff areas.
292,000 58,400 233,600 20% 80%   357,608 71,522 286,086 48   24 24   425,000 75%   routine check 4%   400 c daily     360 hrs for books; 1450 hrs for journals 6hrs/day x 200/hr=1200 per day 72,000vol/200=360 hours; 286100 volumes/200=1430 hours   7. University of Iowa- Hardin Library for the health Sciences   books AIDS area   130   46   No   a & b   Library user fills out a search card. Library Assistant verifies information and searches the stacks. User is notified of search results.
408,600 406,000 2,600 99% 1%   41,000 41,000 0 4   2 2   460,000 75%   combination 99% circulation staff n/a b & c twice /week     n/a n/a   8. Yale University - Cushing/Whitney Medical Library   books   <100   <60   Yes   a, b & c   We track lost/missing books by searching for the items in likely and unlikely areas in the library.
182,344 49,432 132,912 27% 73%   33,256 24,123 9,133 27   15 12   120,551 75%   missing book report 11%   320 b continuously     86 hrs for books; 215 hrs for journals 86 hours for books x # journals = time for journals   9. University of Mississippi Medical Center   books-nursing textbooks; journals that begin with the word journal   7   0   Yes   in-service   Check all physical locations such as photocopy area, student and faculty carrels- any area that they can hide. Then look at call number and try to think of ways that it could be misread.
265,894 95,250 170,644 36% 64%   29,513 22,659 6,854 72   48 24   256,726 98%   combination 13%   40 c 20 minutes daily     230 hours collection / # items per hours   10. University of California- Davis- Carlson Health Sciences Library   books- SF Veterinary medicine     85     Yes   in-service   Check item record in computer system for status and do a five week physical search.
60,263 58,776 1,487 98% 2%   12,433 12,383 50 3   2 1   134,814 75%   combination 100% 100% of circulation staff: 20% of total 280 b & c continuously     294 hrs for books; 415 hrs for journals # of books divided by 200 bks read per hour= # hours for books; # of journals divided by 300 journals read per hour = # hours for journals   11. Saint Louis University- Health Sciences Center Library   books   30   30   No   a, b & c   Patron completes a tracer request at Circulation and the tracer is searched routinely. If item does not surface after 6 months, tracer goes to Technical Services to decide disposition of item (replace, withdrawal, etc.)
170,461 57,245 113,216 34% 66%   76,078 39,873 36,205 6   3 3   188,912 90%   spot check 100% 100% of circulation staff; 24% of total 250-300 b continuously; entire staff 1 week every other year     71 hrs for books; 139 hrs for journals 21 people x 2 hours per day x 5 days= 210 hours; % books x 210 hours = # hours for books; % journals x 210 hours = # hours for journals   12. Mount Sinai Medical Center- The Gustave L. & Janet W. Levy Library   books- WY section; journals- Clinics in… titles   30   20   not sure   verbal & written instructions, shelving test, spot-check   This library attached a 6 page description of the process that they use to track down missing books and journals.
75,953 16,777 59,176 22% 78%   24,811     4   2 2   99,332 90%   b& c 28%   92 b & c books every 3 months, journals every 3 months y 6 months, journals every 3 months   n/a n/a   13. University of South Alabama- Biomedical Library   books   <10   n/a   No   shelve with them & then test   Journal items: by walking through the entire journal stacks. Books: either by different call letters but same number and by searching other location such as ref, special collection, etc.
260,760 121,224 139,536 46% 54%   80,623 25,075 55,548 72   48 24   251,359 90%   a& b 100% student assistants 332-416 depending on time of year c once/year     n/a n/a   14. University of Wisconsin- Madison Health Sciences Library   journals   69   601   Yes   a & c   We have patron fill out a search form. We check system for status. Check shelf again for call # location, then look in most lofical places where users may have left the book and other call 3 areas which can be confused with it. We recheck the same areas each day. After approximately a week, item is charged out to "missing."
108,000 combined   #VALUE! 0%   23,098 23,098 0 48   24 24   100,748 >75%   routine check 100% student assistants 240-320 b & c 6 times/year     50.5 hrs for books; 55.5 hrs for journals 101 book sections x 30 min/section = 50.5 hours; 144 bound journal sections x 10 min/section = 24 hours; 42 sections unbound journals x 45 min/section= 31.5 hours   15. Wright State University- Fordham Health Sciences Library   unbound journals   20   <3   Yes   a, b & c   Stack maintenance staff are asigned to look for missing items daily. They have a routine of locations to look. They look for 6 months before the item is declared lost.
44,642 43,527 1,115         8,805 + AV 0 48   24 24   30,880 98%   combination 2.50%   100 c weekly     21 hrs for books; 17.6 hrs for journals n/a   16. Northeastern Ohio Universities College of Medicine Oliver Ocasek Regional Medical Information Center   books   8 8 0   Yes   a & b   Create a missing book slip and search the shelves monthly for 6 months.
630,000           81,000 81,000   12   4 8   788,000 100%   spot check 13%   1000 c continuously     70-280 hours calculated by talking with shelvers   17. Countway library of Medicine   n/a   n/a n/a n/a   not sure   a, c used in recruitment   1) user fills out form 2) staff looks for volume for 6 months 3) if not found, charged to missing (75-80% are found)


Last Updated on 9/11/98
By Greenblatt Library