Service in support of educational, reseach and patient care mission

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Annual Report

2000/2001

SERVICE priority: Service in support of educational, reseach and patient care mission

1.0

Information for decision-making, planning, teaching, research, and patient care was provided.

	1.1	Expanded hours to open earlier and operate 98 hours a week
	1.2	Recruited quality Library faculty to complement overall knowledge base and expertise
	1.3	Assisted users at the Library Information Center (LInC)
	1.4	Provided timely information and electronic links from the Library Web pages
	1.5	Created new forms and procedures to improve internal efficiency and improve ease of use to Library users

2.0	The use and quality of the Library’s physical facility were strengthened.

2.1	Performed shifting and weeding of the collections to make materials more easily accessible
	2.1.1	Provided extensive withdrawal of the book collection
	2.1.2	Performed major reorganization of circulating book holdings
	2.1.3	Added additional shelving for new research titles
2.2	Relocated computer terminals and related equipment to provide more convenient access by MCG students and members of the general public
2.3	Rearranged Library furnishing to provide a more comfortable and functional environment for study and research
2.4	Maintained an organized physical collection
	2.4.1	Performed daily shelving and shelf-reading
	2.4.2	Determined journal growth and shifting needs
	2.4.3	Relocated several small collections (audiovisuals, consumer health, new books) within the Library
	2.4.4	Reversed the circulating book collection for ease of use
2.5	Served on Master Facility Planning Steering and Academic Program committees

3.0

Web pages were modified and added according to the new web standards.

	3.1	Electronic evaluation form for Library classes
	3.2	Library Open Enrollment Class Registration Form
	3.3	Library Room Request Form
	3.4	Map denoting all book drops located around campus
	3.5	Keyword searchable Electronic Materials database that provides methods of access and publisher/database vendors, with 24-hour remote access to electronic resources
	3.6	Library tour clip, Map to the Library and updated Library Floor Plan to reflect facility changes and aid users in locating various services and collections
	3.7	Genome and Molecular Tools page
	3.8	Library Strategic Planning
	3.9	EndNote (version 4) Tutorial
	3.10	GIL (OPAC version 2000) Tutorial
	3.11	Library Events Calendar
	3.12	Redesign of MCG History site
	3.13	New Student GroupWise Account Tip Sheets
	3.14	Revamped statistical collection for Ovid and MD Consult

4.0

At the request of students, Library Technology Services (LTS) negotiated the implementation of name-based IDs for student GroupWise accounts.

	4.1	All new students who registered after April 1, 2001 received IDs derived from the initial of their first name and up to thirteen characters from their last name.
	4.2	The two-digit school suffix continued to be attached to the end of all accounts.

5.0

LTS increased the technology-related instruction offered to in-house staff.

	5.1	Held 27 instructional sessions including the Student GroupWise System, EndNote, Windows NT tips, ADA Impact on the Library Web, Searching GIL@MCG Logs, ImageMouse™, 3M™ SelfCheck™, DocView, Voyager Media Scheduling module, the Union Catalog (UC)/Universal Borrowing (UB), Voyager Web Administration/Web Reports, and new electronic classroom equipment
	5.2	Provided UC/UB overview to increase understanding of how workflow and Library programs needed to change to make full use of system capabilities
	5.3	Participated in the Medical Technology Department student orientation, with focus on the student GroupWise e-mail system

6.0

The Greenblatt Library served as one of five USG sites to beta test GIL, along with Bainbridge College, Coastal Georgia Community College, Columbus State University, and the University of Georgia.

	6.1	Made significant contributions to the USG’s efforts to adhere to product specifications of Endeavor Information Systems, Inc.
	6.2	Tested UB and reported problems to Endeavor Support

7.0

GIL@MCG implemented a plethora of new features and activities.

	7.1	Added new books feature to GIL@MCG through which titles could be searched by keyword and/or time period
	7.2	Created a script that utilized a web front end and allowed Library staff to search patron log files

8.0

The Library liaison program was reorganized and rejuvenated.

9.0	While users of Ovid reveled that updates to Medline, CINAHL and HeatlhSTAR were available much sooner since the migration from a hybrid site to the Ovid Online Service, technical access problems posed a significant concern.
10.0	The Collection Services Department held a planning retreat to establish priorities, redesign workflow and plan for cross training needs resulting from Library reorganization.
11.0	The Head of Collection Services participated on the Information Management (IM) Team for the JCAHO accreditation visit.
12.0	Collection Services collaborated with statewide and NLM colleagues to improve authority control of MCG bibliographic records by creating and implementing authority procedures for the statewide UC.
13.0	Through the Faculty Assembly Executive Committee, the Head of Collection Services worked to improve and revise the statutes of the organization and moved forward the work of FADPT subcommittees.
14.0	Over 1,500 journal records were added to the Voyager acquisitions (ACQ) module and a system was facilitated for all journals to be checked-in via Acquisitions/Serials module.
15.0	Library classroom and media and equipment scheduling were improved by the change from a paper-based method to the online catalog.
16.0	A comprehensive GroupWise-based calendar that displayed all uses of Library instructional facilities to faculty and staff complemented the Endeavor system.
17.0	Remote access was provided to Health Reference Center, a database of pamphlets and articles for the health consumer. Usage statistics marked 1,500 sessions and 4,000 searches.
18.0	The Special Collections Librarians devised and implemented a project to rehouse the Medical College of Georgia’s original historical papers and monographs (approximately 40 feet) stored in the MCG Registrar’s Office vault according to current preservation practices. Articles included original 19th century handwritten student rosters, minutes of the faculty, and minutes of the trustees.
19.0	Special Collections created and mass-produced an informational brochure of Caring for your Collections, Preservation and Conversation Tips, which was published in the Access newsletter.
20.0	The entire current journal collection was shifted one Saturday by the Collection Services staff to make room for 100 new journal titles. Approximately 500 volumes were selected, processed and sent to the bindery for a record bindery shipment.
21.0	Two enhancements were made to the computer lab.

	21.1	Upgraded the virus protection software to thwart virus threats that negatively affect costs (maintenance and equipment), IT credibility, and system uptime
	21.2	Added three additional zip drives to give users the ability to save large files or images efficiently and import them into productivity applications effectively

22.0	The introduction of the ImageMouse™ Digital Retrieval System that replaced the antiquated microfiche and microfilm readers brought increased functionality to users.

Summary of Progress