I. Welcome and Introduction – Patrick Hatch

Patrick called the meeting to order.

II. Agenda Item 1

Shuttle Service

· Concern was expressed that the shuttle bus seems to be taking longer than normal to travel the usual routes. Questions were raised as to why there are longer waiting times and whether this is due to the new MCG HI lot on Walton Way or if another issue is involved.

· Questions were also raised as to whether Georgia War employees are able to ride the shuttle and where visitors to the campus should park if they are visiting the library area of the campus.

· It was suggested that Chief McBride and the parking office be contacted to receive clarification on this issue.

III. Agenda Item 2

Gilbert Manor and the Tobacco-Free Policy

· The members discussed whether the Gilbert Manor property is now considered part of MCG property.

· Questions were raised as to whether employees are able to park on the property and whether the tobacco-free policy extended to that area.

· The members discussed the need for a formal announcement to be distributed regarding individuals using the Gilbert Manor property to smoke.

IV. Agenda Item 3

New Business

· The Employee Awareness Fair will be held on Thursday, October 16 from 10:00 a.m. - 2:00 p.m. in the MCG Wellness Center.

· The members discussed the proposed amendment to the TRS Policy released through the MCG Need to Know from Jeffrey L. Ezell, Executive Director of the Teachers Retirement System of Georgia. The TRS Board of Trustees voted to amend the policy in the meeting held on September 24, 2008. The TRS Board of Trustees plans to vote on the adoption of the amended policy at the next meeting to be held Wednesday, November 19, 2008 in Atlanta.

· The members discussed the increase in the indemnity health insurance rates.

V. Meeting adjourned – Patrick Hatch

ACTION Items
Status	Action to be taken	Responsible	Due Date
Open	Draft a memo to Chief McBride (Parking Office) regarding the shuttle service.	Patrick Hatch	Prior to next meeting.
Open	Review the Tobacco-Free Campus policy to better address constituents’ concerns regarding the policy. http://www.mcg.edu/tobaccofree/documents/tobaccofreepolicy.pdf	All council members	Prior to next meeting.
Open	Contact Patricia Riley regarding clarification for our constituents of the proposed amendment to the TRS policy and the increase in the indemnity health insurance rates.	Laurie Lane	Prior to next meeting.