Contact:
Solomon Walker, CAAP
Director, AA/EEO Office
(706) 721-1896 Alisha Boston-Childers
AA/EEO Specialist
(706) 721-7782 Medical College of Georgia
Suite AE 1059
Augusta, Georgia 30912 |
|
Applicant Track Form (ATF) Instructions
Applicant tracking begins when you have a benefits-eligible
position that is to be filled.
The tracking of
applicant data is an essential function that must be performed throughout
the recruiting process for a vacancy. An applicant is defined as a person
who applies for or expresses an interest for a particular regular position
that is to be filled. An applicant may apply for a position using MCG’s
standard application form or express an interest by providing a resume/CV
that specifies a particular position for consideration. All applicants who
meet this definition must be tracked.
The Applicant Tracking
Form (ATF)is
utilized to collect applicant data. It is a basic worksheet format that
consists of fields listing the various data to be included for each
applicant. Only ONE vacant position is to be reported per worksheet. If an
applicant is considered for more than one vacancy, the applicant data should
be reported for each vacancy on a separate worksheet.
**Please note
that temporary positions and non-benefits eligible position (usually FTE
<0.5) do not require applicant tracking.**
1. Enter Vacancy
Information:
Vacancy number:
For GCHC & Postdoc positions, the vacancy number is the same
as the position number.
For Faculty positions, the vacancy number is the same as the
Applicant Clearing House (ACH) number.
Recruitment Sources:
List the recruitment sources (publications/websites) where
advertising for the position were placed.
Special Recruitment Efforts:
List the recruitment sources (publications/websites) where
the ad for the position has been advertised that target minorities
and/or women. If the recruitment sources used were from the AA/EEO
office webpage, click the check box.
2. Enter Applicant Information:
| Field Name
|
Field Name Description |
| Last Name, First Name |
The
applicant's name as it appears on the application, resume or CV for the
position. |
| Address |
The applicant's mailing
address, including the apartment number, suite number, etc. or P.O. Box. |
| City |
City that the applicant
reported. |
| State |
Two digit state code |
| Zip |
Five digit zip code |
| Application Date |
The date the applicant's
resume, application, or CV is received. |
| Internal Candidate |
I=Internal
applicant is already employed by MCG as a regular employee.
E=External
applicant is a temporary employee, a resident, a student, or an applicant
that is not employed by MCG as a regular employee.
|
| Disposition codes |
Identifies the outcome of
an applicant in the recruitment/selection process. Codes are displayed at
the bottom of the ATF. |
3 Save the ATF:
Save the file as the vacancy number, for example, if your
vacancy number is 12345, then save the file as ATF12345.
4 Submission of ATF:
All applicant data should be tracked accurately
and reported in a timely manner. The ATF should be sent Friday of each
week when applicant data has been edited to include: disposition code
changes, addition of applicants, interviews scheduled, etc.
5 Where to submit
ATF: Email the ATF to
EEO@mcg.edu
NOTE: Search Committee Data Sheet
(FOR FACULTY POSITIONS ONLY):
The Search
Committee Data Sheet should be completed for Faculty Positions only. |